Ada Katarzyna Stajewska
Senior Project Manager
Rumia
Summary
Dynamic and results-driven Senior Project Leader with over 15 years of experience steering variety of projects including 10 years of information technology projects to successful outcomes. Expertise in coordinating multifaceted programs and driving improvements while maintaining keen attention to detail. Proven ability to balance cost-benefit analysis with technical requirements, ensuring alignment with organizational goals and regulatory standards. Committed to delivering excellence through hands-on management and formal project assessments that enhance operational efficiency and stakeholder satisfaction.
Overview
16
16
years of professional experience
8
8
Certifications
3
3
Languages
Work History
Senior IT Project Manager/Project Leader
Nordea Bank Abp
03.2018 - Current
- Roles I have held or currently hold: Scrum Master, Trainer (project management training), Group&Team Coach, Project Manager (Initiative Driver, Workstream Execution Lead).
- Project types: strategic initiatives, regulatory, DB project, Infrastructure, Software.
- Drive initiatives, achieving successful business outcomes in alignment with strategy and outlined priorities, processes implementation and optimisation, contributing to change management.
- Improving the product development process by implementing and optimising project delivery methodologies, aligning with Agile principles.
- Translate business requirements into a viable scope, deliver on agreed objectives (including regulatory compliance) predictably and transparently, and participate in change management activities.
- Supported smooth communication among team members and collaborated with individuals in various project roles.
- Facilitate project meetings, stakeholder management, and cross-functional team coordination.
- Effectively addressed issues and removed blockers to ensure project momentum, demonstrating strong problem-solving skills.
- Monitor and prepare status reports regarding project progress and risks, schedule.
- Track performance metrics and key performance indicators.
- Coordinate and initiate communication between teams and out-of-the-project teams, fostering communication and collaboration.
- Managed team’s skillset and capacity in line with upcoming work.
- Track progress and skill alignment with team requirements, contributing to continuous improvement.
- Built team collaboration and provided a strong sense of purpose, demonstrating leadership.
- Manage the team’s skillset and capacity in line with upcoming work.
- Managed project risks, issues, and changes, utilising risk assessment abilities.
- Keep a strong customer focus, ensuring stakeholder management and client satisfaction.
- Conduct trainings and workshops on SAFe, scrum, problem solving, project management, including SDLC.
- Provided subject matter expertise and competency support to project teams, ensuring their work aligns with Agile methodologies.
Project Manager „OmeaReh – rehabilitation for breast cancer patients”
OmeaLife Foundation
11.2021 - 04.2024
- Preparation of the grant application, including project scheduling and budget planning.
- Ensured smooth communication with the Project Supervisor representing the Grantor.
- Coordination, supervision, and managing projects of all aspects, including scope, finances, risks, and schedule, ensuring Delivery Management.
- Managed project risks, issues, and changes.
- Ongoing communication with the Project Supervisor representing the Grantor.
- Supported smooth communication among team members and collaborated with individuals in various project roles.
- Supervision of task implementation in accordance with the schedule and budget.
- Prepared task completion reports, setting and tracking performance metrics.
- Managing financial performance.
- Ensured the sustainability of the project.
- Verification of the correctness of orders and related documentation.
- Verification of accounting documents for compliance with the project budget and eligibility of expenses.
- Project risk management.
- Fulfilment of obligations related to granting state aid within the project and personal data protection.
- Management of project changes, including submitting change requests to the Grantor.
- Stakeholder management.
- Maintained strong stakeholder relationships throughout the project lifecycle.
- Submission of reports to the Operator.
- Reported project status and performance metrics accurately.
- Final settlement of the project.
- Ensuring the sustainability of the project.
Project Manager
Trigonum Sp. z .o.o.
01.2012 - 11.2022
- Project planning, developing a project chart, WBS, and schedule.
- Managed project budgets, including supervising compliance with competitiveness rules and efficient finance management in line with the Waterfall framework.
- Coordination and participation in writing procedures, documents necessary to perform EFS/POKL projects.
- Ensured quality control over project implementation.
- Project budget management, including supervising the compliance of orders with the rules of competitiveness and efficient finance management.
- Managed project changes, including submitting change requests.
- Project risk management.
- Assessed and mitigated project risks to ensure successful outcomes.
- Management and day-to-day supervision of project team work, assigning and accepting work performance.
- Acquired resources necessary to implement projects.
- Controlling compliance with the project schedule and cost estimate.
- Ensured adherence to project timelines and budgets.
- Acquiring resources necessary to implement projects.
- Secured necessary resources for project execution.
- Supervising work documentation.
- Maintained accurate and complete project documentation.
- Public support duties in projects and protection of personal data.
- Ensured compliance with data protection regulations.
- Project change management.
- Managed and implemented project changes effectively.
- Quality control over project implementation.
- Ensured high-quality project deliverables.
- Cooperation in project financial settlements.
- Managed financial aspects of projects, including settlements.
- Acquiring public funds, including EU funding.
- Successfully secured public and EU funding for projects.
Freelancer in project management and translation services from and to Russia
Ada Stajewska
03.2012 - 05.2021
Deputy Project Manager „Wdrożenie IFS9”
Grupa Vectra
02.2016 - 02.2018
- Developing a project schedule in cooperation with the supplier, utilising project management principles.
- Supported business process analysis.
- Participation in analysing requirements in particular business sectors (Finance, HR, Yards, Warehouses, Technology, Projects), supporting business process analysis.
- Verification and co-development of project documentation, including: project solutions documentation, specification of ordered modifications and start-up scenario.
- Organisation of training for administrators, key and end users.
- Management of the administrative team on the side of Vectra.
- Collaboration with the supplier from the initial stage of the project to the stage of stable performance following implementation.
- Ensured effective collaboration and communication with external suppliers.
Head of Project Management Office
Grupa Vectra
09.2015 - 02.2018
- Coordination of the work of the Project Management Office in Grupa Vectra, overseeing project management functions.
- Drove change management processes across the organisation.
- Project and delivery management, Managing Projects across the organisation.
- Managed the organisation’s project programs and portfolio (from small-scale to strategic enterprise solutions).
- Monitoring project progress and performance.
- Reported project status and performance metrics to the Board.
- Management of the organisation’s project programs and portfolio (from small-scale to strategic enterprise solutions).
- Ensuring proper application and work coordination over the development of the Project Management Model, driving process implementation.
- Improved the product development process by refining project management methodologies.
- Driving change management processes.
- Facilitated and managed organisational change initiatives.
- Reporting to the Board the status of projects in progress, utilising presentation skills.
- Presented project updates and strategic insights to executive leadership.
- Technical and leadership support for project managers in managing projects.
- Provided guidance and mentorship to project managers.
- Conducting in-house training on applying the Project Management Model and implementing best practices.
- Enhanced team capabilities through targeted training.
Project Deputy Manager
Małe Morze Edukacja NON PROFIT
09.2011 - 12.2012
EFS Projects Specialist
Perfect Consulting
03.2010 - 08.2011
Education
Postgraduate studies - IT integrated management
Business And Administration School in Gdynia
Gdynia06-2017
Postgraduate studies - Stuff Management
SWPS University of Social Sciences And Humanities
Sopot06-2014
Postgraduate studies - project management
Szczecin University
Szczecin06-2012
Master of Arts - Russian philology
Nicholas Copernicus University in Toruń
Toruń 04.2001 -
Postgraduate studies - court and other legal translation and interpreting
University of Warmia And Mazury in Olsztyn
Olsztyn06-2008
Master of Arts - Sociology
Nicholas Copernicus University in Toruń
Toruń 04.2001 -
Skills
Sworn translator and interpreter of the Russian language
Licensed recreation instructor
Experienced yacht skipper
Certified sailing instructor
Experienced with project management software
Highly driven
Software development life cycle
Project timeline management
Stakeholder relationship building and communication
efficient task management
Proficient in problem-solving
Risk management capabilities
Jira project management
Trello project management
Confluence documentation skills
outcome-oriented
Scrum methodology expertise
Project execution management
Proficient in Agile practices
Workflow optimization
Multidisciplinary engagement
Project planning
Team collaboration skills
Efficiency enhancement
Cost management and forecasting
Functional & business requirements
Guidance and support
Scope management expertise
Cost monitoring
Efficiency enhancement
Financial planning
Effective task prioritization
Effective meeting facilitation
Effective conflict mediation
Additional Information
Volountary work:
2019 – present OmeaLife Foundation – Breast Cancer can’t hold you back – Volunteer, Project Manager
2015 – 2021 PMI Poland Chapter Gdansk Branch – Finance Director
1996 – 2004 Sailing instructor, counsellor, children’s and teenagers’ summer and winter camp manager, including international camps;
1996 – 2003 Organising charity projects: “Pogotowie Św. Mikołaja” [Emergency cases for St. Nicholas], „Być jak Św. Mikołaj” [Be like Santa Claus], “Christmas Eve for the homeless and the lonely”;
1998 Co-organisation of the international festival Ten-Sing for Central and Eastern Europe
Certification
2026, Advanced SAFe Practice Consultant Certificate
Interests
Sailing ethics and culture
Sewing medieval cloths
Project management
First Name
Ada
Last Name
Katarzyna Stajewska
Personal Information
Date of Birth: 12 January 1980
Timeline
Project Manager „OmeaReh – rehabilitation for breast cancer patients”
OmeaLife Foundation
11.2021 - 04.2024
Senior IT Project Manager/Project Leader
Nordea Bank Abp
03.2018 - Current
Deputy Project Manager „Wdrożenie IFS9”
Grupa Vectra
02.2016 - 02.2018
Head of Project Management Office
Grupa Vectra
09.2015 - 02.2018
Freelancer in project management and translation services from and to Russia
Ada Stajewska
03.2012 - 05.2021
Project Manager
Trigonum Sp. z .o.o.
01.2012 - 11.2022
Project Deputy Manager
Małe Morze Edukacja NON PROFIT
09.2011 - 12.2012
EFS Projects Specialist
Perfect Consulting
03.2010 - 08.2011
Master of Arts - Russian philology
Nicholas Copernicus University in Toruń
04.2001 -
Master of Arts - Sociology
Nicholas Copernicus University in Toruń
04.2001 -
Postgraduate studies - IT integrated management
Business And Administration School in Gdynia
Postgraduate studies - Stuff Management
SWPS University of Social Sciences And Humanities
Postgraduate studies - project management
Szczecin University
Postgraduate studies - court and other legal translation and interpreting
University of Warmia And Mazury in Olsztyn