Aleksandra Mikołajczyk-Piątek
Zielonki,26
Overview
8
8
years of professional experience
1
1
Certification
Work History
Senior Payroll Specialist (Associate)
Brown Brothers Harriman
10.2021 - Current
- Payroll processing for EMEA countries such as : Poland, Ireland, United Kingdom, Luxembourg and Zurich
- Streamlined payroll processes by implementing efficient systems, resulting in reduced errors and improved accuracy.
- Managed payroll for over 2500 employees, ensuring timely and accurate payments.
- Reduced manual entry errors by automating data input tasks, enhancing overall payroll accuracy.
- Collaborated with HR to maintain up-to-date employee records, facilitating accurate paycheck calculations.
- Ensured compliance with federal and state regulations by staying current on tax laws and filing requirements
- Resolved employee pay discrepancies swiftly and professionally, maintaining positive relationships with staff members via ASK Hr Platform, phone or directly in the office.
- Coordinated with finance team to accurately record all payroll transactions, contributing to accurate financial reporting.
- Conducted regular audits of payroll records to identify discrepancies and ensure accuracy throughout the organization.
- Implemented time-saving procedures for handling garnishments and deductions, reducing processing errors and improving efficiency.
- Provided training for junior staff members on proper payroll practices, fostering professional growth within the department.
- Developed comprehensive payroll reports for management review, aiding informed decision-making processes.
- Served as point-of-contact for external auditors during annual reviews, ensuring smooth communication and successful audit results.
- Efficiently cooperating with payroll vendors and subvendors in order to maintain data accuracy and reduce errors in paychecks
- Partnered with benefits administration team to integrate benefit deductions into the payroll system seamlessly.
- Maintained strict confidentiality regarding sensitive employee information while processing biweekly payrolls efficiently.
- Assisted in the development of company-wide policies related to pay structure adjustments and bonus calculations based on performance metrics.
- Initiated process improvements that led to faster turnaround times on collecting internship documents, changing manual work and transferring it to Workday system
- Adjusted tax withholdings according to employee requests while adhering to federal regulations thus avoiding penalties or fines.
- Played a crucial role in payroll system migration projects, contributing to the seamless transition of employee data and minimization of payroll-related issues.
- Applied knowledge of regulations, employment law, and tax code to keep operations in compliance with applicable standards.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Produced payroll activities documentation and reports to meet corporate guidelines and promote transparency.
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Collaborated with human resources, accounting and other departments to confirm payroll accuracy.
- Created new hire and termination documents for payroll.
- Confirmed compliance with all applicable federal, state and local payroll laws and regulations.
- Developed and implemented new payroll policies and procedures according to changing laws and regulations.
- Completed payroll accurately and timely to meet employee expectations.
- Audited timesheets and payroll records for accuracy.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Coordinated resolution of payroll discrepancies.
- Led training sessions for new employees to ensure smooth integration into the company culture and workflow.
- Prioritized tasks to meet tight deadlines, pitching in to assist others with project duties.
- Monitoring the status of payroll inputs and providing clarifications,
updates and corrections if necessary. - Validating payroll and making sure salary is paid on time
- Collecting tax related document from employees
- Answering to tax and pay related queries
Human Resources and Payroll Specialist
ABB
04.2020 - 09.2021
- Streamlined payroll processing by implementing an automated timekeeping system.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Ensured compliance with federal, state, and local tax regulations through meticulous record-keeping and accurate reporting.
- Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
- Enhanced the efficiency of the payroll department by cross-training team members in various functions.
- Strengthened internal controls by developing and implementing comprehensive payroll policies and procedures.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Processed timecards and payroll data for team of employees.
- Completed payroll accurately and timely to meet employee expectations.
- Tracked employee vacation, sick and personal time.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Generated reports to track employee time and attendance.
- Maintained employee privacy and protected payroll operations by keeping all information confidential.
- Processed manual checks for employees in accordance with company policies.
- Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
- Assisted with recruitment and onboarding of new employees.
- Coordinated resolution of payroll discrepancies.
- Reviewed time records for 2500 employees to verify accuracy of information.
- Delivering HR Service support to the HR community, business
managers and employees according to defined Service Level
Agreements - Preparing information and documents for external authorities
- Supporting and working with local Hr&Payroll Team
- Supporting Employee Shares Acquisition Plan (ESAP) enrolment and supporting internal and external audits and annual salary review for global organization, reporting and grade review.
- Managing all relevant Compensation and performance reporting and administration including payroll reporting
- Taking part in transferring processes from local team from Italy to global team in Poland
- Managing payroll processes such as : garnishment, salary review, dati di ritorno, periodic tax filling and compliance reporting, travel check
Junior Human Resources and Payroll Specialist
ABB
10.2018 - 04.2020
- Streamlined payroll processing by implementing an automated timekeeping system.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Ensured compliance with federal, state, and local tax regulations through meticulous record-keeping and accurate reporting.
- Collaborated with human resources to maintain up-to-date employee information for precise payroll calculations.
- Processing HR requests related to multiple service lines (Employee Life Cycle) for an assigned group of employees.
- Identifying opportunities for improvement and simplification of existing processes and procedures, based on feedback and experience with customers.
- Communicating information regarding policies and standards on assigned processes to internal customers in a clear and concise manner to ensure understanding and adoption.
- Preparing accurate reports and documents for external authorities (social security, income
tax, etc.). - Ensuring that all systems and databases remain up to date with current employee and organizational information, maintaining a high level of data quality and accuracy and
providing on-demand reports where required. - Strengthened internal controls by developing and implementing comprehensive payroll policies and procedures.
- Enhanced the efficiency of the payroll department by cross-training team members in various functions.
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Managed garnishments, levies, and support orders in accordance with legal requirements, reducing company liabilities.
- Stayed current on industry trends by attending training sessions and conferences to maintain proficiency in payroll systems and regulations.
- Conducted regular reconciliations of general ledger accounts related to payroll transactions for accurate financial reporting purposes.
- Provided customer service to employees regarding payroll inquiries and issues.
HR Internship Student With Italian
ABB
01.2017 - 08.2018
- Improved internship experience by efficiently managing assigned tasks and meeting deadlines.
- Enhanced team productivity by effectively collaborating on projects and contributing innovative ideas.
- Streamlined office processes with diligent organization, resulting in improved efficiency.
- Developed professional skills through hands-on experiences, including time management and effective communication.
- Resolving Time and Attendance and Payroll related issues professionally and in a timely manner via Ask HR query
- Gaining knowledge of the basics of SAP
- Gaining knowledge of the basics od Microsoft Excel
- Processing payroll documents in ADP
- Delivered high-quality work consistently, demonstrating strong work ethic and dedication to the internship program.
Customer Service Representative (CSR)
Zara
08.2016 - 12.2016
- Managing large amounts of incoming calls
- Generating sales leads
- Identifing and assessing customers’ needs to achieve satisfaction
- Building sustainable relationships and trust with customer accounts through open and interactive communication
- Providing accurate, valid and complete information by using the right methods/tools
- Following communication procedures, guidelines and policies
- Taking the extra mile to engage customers
Advisor Sales
H&M Hennes & Mauritz
11.2015 - 05.2016
- Approaching customers and offering them advice on products to persuade them to buy
- Providing information and other services such as handling returns of merchandise
- Locating products on behalf of customers
- Dealing with complaints in a patient and helpful manner
- Taking and recording orders through a computer system in person or over the phone/email
- Updating customer information in databases
- Going the “extra mile” to meet targets
- Monitoring shelves inventory and unloading new products when needed
- Operating cash registers and closing daily revenues
Maintaining a clean and orderly environment in the store
Education
Bachelor of Science - Sociology
Uniwersytet Pedagogiczny
Kraków10.2021
Skills
- Expense Reimbursement
- Employee Relations
- Tax Compliance
- Time Sheet Review
- Data Reconciliation
- Exceptionally Organized
- Enova System knowledge and use skills
- Workday knowledge and use skills
- AskHR/Service Now knowledge and use skills
- ADP knowledge and use skills
- Płatnik knowledge and use skills
- Aegon use knowledge and use skills
- GUS use knowledge and use skills
- Advanced Microsoft Excel Skills
- Telephone and Email Etiquette
- Audit Support
Languages
Polish
Native language
Italian
Upper intermediate
B2
English
Advanced
C1
Certification
- MS Excel Intermediate, Altcom Academy
- Excel Advanced, Udemy
- Busines English Course, Udemy
- Lean Six Sigma White Belt, ABB
- Wolters Kluwer Middle Class relief, how to calculate
salary/Wolters Kluwer Changes in salary settlement from 2022/2023 - Wolters Kluwer, Contract of mandate, contract for
specific work or just an employment relationship. How to correctly conclude contracts
umowy. - Overtime calculation basic session (Rozliczanie nadgodzin od podstaw) Praktyczne Szkolenia Prasołek&Sawicki
- Overtime calculation advanced session Training ( Rozliczanie nadgodzin dla zaawansowanych) - Praktyczne Szkolenia Prasołek&Sawicki
- Paycheck correction ( Korygowanie listy płac)- Praktyczne Szkolenia Prasołek&Sawicki
- Zasiłki od teorii do praktyki Praktyczne Szkolenia Prasołek&Sawicki
Additional Information
I hereby give consent for my personal data to be processed by this company for the purpose of conducting recruitment for the position for
which I am applying.
Timeline
Senior Payroll Specialist (Associate)
Brown Brothers Harriman
10.2021 - Current
Human Resources and Payroll Specialist
ABB
04.2020 - 09.2021
Junior Human Resources and Payroll Specialist
ABB
10.2018 - 04.2020
HR Internship Student With Italian
ABB
01.2017 - 08.2018
Customer Service Representative (CSR)
Zara
08.2016 - 12.2016
Advisor Sales
H&M Hennes & Mauritz
11.2015 - 05.2016
Bachelor of Science - Sociology
Uniwersytet Pedagogiczny
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