Agata Babik
Bojano,22
Summary
Independent Executive Assistant with 10 years of experience. Skilled at offering high-level administrative support to senior-level staff. Expert in travel management, organizing events and schedule coordination.
Discreet and professional teamplayer with remote job experience, willing to challenges.
Overview
10
10
years of professional experience
Work History
Executive Assistant
APLEONA POLSKA SP. Z O.O. (hybrid Job)
2017.10 - 2024.05
- Managed executive calendars as well as email box, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Handled confidential and sensitive information with discretion and tact.
Executive Assistant to the Managing Director
SCHILLER POLSKA SP. Z O.O. (startup Company)
2016.04 - 2017.08
- Managed all duties, both legal and operational as well as searching for the suppliers while opening the new office in Poland; also supervised hiring processes.
- Enhanced office efficiency through meticulous organization and prioritization of tasks.
- Supported project management efforts by assisting in the development of project plans, timelines, and resource allocation documentation.
- Organized special events and conferences, coordinating logistics from venue selection to attendee registration with great attention to detail.
- Safeguarded sensitive information by implementing strict confidentiality protocols and secure filing systems.
- Created a welcoming environment for visitors by managing reception duties professionally.
Office Manager
OPTIMAL MEDIA
2014.07 - 2016.04
- Managed compliance to keep organization operating within legal and regulatory guidelines.
- Coordinated special projects and managed schedules.
- Developed and maintained successful relationships with vendors, suppliers and contractors.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Contributed to budget management efforts by tracking expenses and providing financial reports on a regular basis.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Education
Master of Science - Economy
Vistula Academy of Finance & Business
Warsaw07.2015
Bachelor of Arts - Applied Linguistics (English&German)
Adam Mickiewicz University
Poznan, Poland05.2015
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Interpersonal Communication
- Project Planning
Languages
Polish
Native language
English
Advanced
C1
German
Advanced
C1
Timeline
Executive Assistant
APLEONA POLSKA SP. Z O.O. (hybrid Job)
2017.10 - 2024.05
Executive Assistant to the Managing Director
SCHILLER POLSKA SP. Z O.O. (startup Company)
2016.04 - 2017.08
Office Manager
OPTIMAL MEDIA
2014.07 - 2016.04
Master of Science - Economy
Vistula Academy of Finance & Business
Bachelor of Arts - Applied Linguistics (English&German)
Adam Mickiewicz University
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