Aleksandra Lutostanska
Warsaw
Summary
Strong communicator with excellent organizational and time management skills. Efficiently manages multiple projects simultaneously while adhering to strict deadlines. Possesses excellent problem-solving skills and ability to think and act quickly to find creative solutions.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Senior Human Dimension Assistant
OSCE Office For Democratic Institutions And Human Rights
06.2022 - Current
- Providing specialized input into all aspects of organizing mandated ODIHR's Human Dimension meetings (participating and contributing at all organisational stages, planning, delivery, conduct and follow-up of the meetings: the Human Dimension Meeting(over 1,500 participants), the Human Dimension Seminar (200 - 300 participants), and the Supplementary Human Dimension Meetings (150 – 250 participants), as well as the Human Dimension Induction Courses (3 times per year, with up to 25 participants per course) and other events ODIHR/the Unit may be asked to organize.
- Contributing to co-ordination of activities within ODIHR, as well as with external stakeholders.
- Executing organizational and administrative tasks (performing all administrative and records management tasks necessary for the functioning of the Unit; ensuring that all required services are delivered as agreed and liaises in this regards with all related stakeholders; making arrangements to facilitate internal preparatory processes by providing specialized support to collect, analyse and compile information necessary for the organization of human dimension meetings; drafting letters and presentations as requested; reviewing and evaluating operational issues during events, identifying operational problems).
- Provides input to evaluation and follow-up discussions, and to considerations of possible enhancement to the organization of the meetings (collecting feedback, proposing ideas, and providing input to discussions on possible enhancements to the organization of human dimension meetings and on how to use feedback received for organizational improvements).
Administrative Assistant, Common Services Dept.
OSCE Office For Democratic Institutions And Human Rights
07.2010 - 05.2022
- Ensuring day-to-day management of agenda of ODIHR's Second Deputy Director: organising
appointments, meetings & business trips; facilitating efficient workflow of documents submitted to SDD and assuring their timely follow-up. - Acting as a liason between ODIHR and the Polish MFA as well as other external stakeholders in
administrative and technical issues regarding Staff. - Responsible for administrative, financial and operational related work issues including financial
initiation, financial support and procurement. - Coordinated and scheduled meetings and conference calls to optimize scheduling of SDD and other senior staff.
- Assisted development and implementation of new administrative procedures.
- Drafted correspondence and other documents for SDD and senior staff in the Department.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Provided logistical assistance with mandated HDIM and HDS conferences (registration database, interpreters' contracts, speakers' lists, etc.)
Administrative Assistant, TND Department
OSCE Office For Democratic Institutions And Human Rights
04.2005 - 07.2010
- Assisted in preparation, implementation and reporting on tolerance and non-discrimination
projects and programs (research, budget planning, handling correspondence, compiling reports) - Organized meetings, seminars, round table discussions and conferences; taking care of all
practical aspects related to meetings held locally and away from Warsaw (identifying conference
facilities, catering, coordination of various logistical tasks, arranging travel for participants,
establishing cost estimates, cooperating with counterparts, preparing agendas, summaries and
other related documents, developing and updating databases on projects) - Performed other clerical and administrative tasks as required (correspondence, translations, departments calendar, procurement requests in ODIHR's financial system)
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Administrative Assistant, Common Services Dept.
OSCE Office For Democratic Institutions And Human Rights
09.2004 - 03.2005
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Drafted correspondence and other documents for ODIHR Second Deputy Director and other senior staff
- Managed filing system, entered data and completed other clerical tasks.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Preparing business trips, making flight & hotel reservations
- Responsible for administrative, financial and operational related work issues including financial
initiation, financial support and procurement - Liasing with the Polish MFA on issues related to the functioning of the office and its staff
Assistant in Central Sales Office
ORBIS S.A. Central Sales Office
10.2001 - 09.2002
- Provided full administrative support with accurate document preparation and data entry (business trips/meetings, etc)
- Managed and maintained file system covering expenses, reports, and support documentation.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Managed day-to-day department operations with effective workflow coordination.
Education
Bachelor of Arts - English Philology
University of Warsaw
Warsaw06.2014
Skills
- Event Planning & Management
- Activities & Projects Implementation
- Office Support & Administrative Duties
- Analytical and Critical Thinking
- Data Evaluation
- Providing Feedback
Certification
- Microsoft Excel 2002 course (obtained 09.12.2004)
- Microsoft Word 2002 course (obtained 22.12.2004)
- MS Word Advanced course (obtained 18.02.2010)
- PRINCE 2 (obtained 2019)
Languages
Polish
Native language
English
Proficient
C2
Russian
Elementary
A2
Timeline
Senior Human Dimension Assistant
OSCE Office For Democratic Institutions And Human Rights
06.2022 - Current
Administrative Assistant, Common Services Dept.
OSCE Office For Democratic Institutions And Human Rights
07.2010 - 05.2022
Administrative Assistant, TND Department
OSCE Office For Democratic Institutions And Human Rights
04.2005 - 07.2010
Administrative Assistant, Common Services Dept.
OSCE Office For Democratic Institutions And Human Rights
09.2004 - 03.2005
Assistant in Central Sales Office
ORBIS S.A. Central Sales Office
10.2001 - 09.2002
Bachelor of Arts - English Philology
University of Warsaw
- Microsoft Excel 2002 course (obtained 09.12.2004)
- Microsoft Word 2002 course (obtained 22.12.2004)
- MS Word Advanced course (obtained 18.02.2010)
- PRINCE 2 (obtained 2019)
Similar Profiles
Aichatou Orou BadeAichatou Orou Bade
UX/UI Designer (UNV) at UN Office Of The High Commissioner For Human Rights (UN OHCHR)UX/UI Designer (UNV) at UN Office Of The High Commissioner For Human Rights (UN OHCHR)
Lina AbdelhafizLina Abdelhafiz
Human Rights Officer (SGBV) at Office of the United Nations High Commissioner for Human RightsHuman Rights Officer (SGBV) at Office of the United Nations High Commissioner for Human Rights
Juan Francisco Luna LassoJuan Francisco Luna Lasso
Research Assistant at Office of the High Commissioner for Human Rights - OHCHRResearch Assistant at Office of the High Commissioner for Human Rights - OHCHR