Alona Kotsiubynska
Warsaw,Mazovia
Summary
Experienced investor relations and administrative professional with strong expertise in investor communications, fund reporting, corporate events, and cross‑functional coordination. Skilled in managing investor databases and data rooms, coordinating quarterly and annual reporting (K‑1s, audited financials, capital accounts), organizing AGMs and LPAC processes, and handling complex travel and logistics. Proven background in legal administration, billing systems, court liaison, and translation (Ukrainian/English). Reliable, detail‑oriented, and comfortable as a primary point of contact for investors and senior management.
Overview
16
16
years of professional experience
Work history
Investor relations specialist
Horizon Capital (US private equity firm)
Kyiv, Ukraine
2021.08 - Current
- Maintained and updated investor databases for all funds.
- Drafted investor communications, including funding and distribution notices.
- Assisted in preparation of K-1s, audited financial statements, and quarterly reports.
- Coordinated quarterly reporting workflows across teams and service providers.
- Managed fundraising requests and prepared investor questionnaires.
- Acted as primary point of contact for investor inquiries.
- Organized annual general meetings, including scheduling and LPAC surveys.
- Coordinated logistics and materials for in-person and virtual events.
- Prepared investor‑relations announcements and correspondence for the CEO.
- Arranged complex travel (visas, tickets, VIP services).
- Scheduled stakeholder meetings and calls; prepared presentations, meeting notes, and bios.
- Supervised PR/SMM subcontractors for press releases and social media content.
Operations Manager/ EA
NGO "Better Regulation Delivery Office"
Kyiv, Ukraine
2020.03 - 2021.08
- HR: Managed onboarding and offboarding processes, prepared contracts for experts and subcontractors, drafted termination documents, supervised office managers, monitored HR inbox, scheduled interviews, and assisted with internal HR database development (testing and data provision).
- Finance: Prepared monthly financial reports—reviewed and collected timesheets and invoices, organized signing workflows, and submitted materials to the EU delegation team; prepared invoices and acts of transfer-acceptance on behalf of experts; produced monthly payment schedules; liaised with accountants; monitored cash collection and invoice payments; issued reminders for tax/payment deadlines in coordination with the accountant.
- Budgeting & Reporting: Monitored experts’ days and calculated extensions, prepared monthly work‑progress reports (including Ukrainian→English translations).
- Administration: Managed the CEO’s calendar and inbox, organized meetings, and tracked completion of tasks assigned by the CEO.
- Additional responsibilities: Translations (≈5%), fundraising support (≈5%), personal assistance (≈5%).
Executive Assistant
DLA Piper
Kyiv, Ukraine
2017.07 - 2020.03
- Provided administrative and secretarial support to the Litigation & Regulatory Department.
- Prepared invoices and managed billing in the firm’s Elite Billing System; monitored payment status and liaised with clients on billing matters.
- Recorded minutes and managed the manager’s calendar, scheduling meetings and appointments.
- Organized domestic and international business travel (visas, tickets, hotels, local transport).
- Coordinated logistics for local and overseas meetings (scheduling, venue, participant communication).
- Prepared PowerPoint presentations and supporting documents for pitches.
- Conducted conflict checks and ensured compliance with internal procedures.
- Opened new client files and projects in the Fusion system.
- Drafted professional correspondence and emails on behalf of the manager.
Legal Secretary
Vasil Kisil and Partners Law Firm
Kyiv, Ukraine
2014.08 - 2017.07
- Provided administrative and secretarial support to the Labour & Employment Department.
- Prepared invoices using the 1C billing system.
- Monitored court hearing schedules; attended courts, filed documents, and reviewed case files.
- Researched legal publications and databases to identify relevant laws and court decisions.
- Maintained and updated the client database.
- Organized domestic and international business travel (visas, tickets, hotels, transportation).
- Drafted, prepared, and processed legal and general correspondence.
- Translated legal and administrative documents.
- Managed incoming and outgoing telephone communications.
- Handled photocopying and document reproduction tasks.
Translator
Prozorro - tender platform
Kyiv, Ukraine
2010.05 - 2014.08
- Translated documents Ukrainian/English.
- Reviewed and proofread texts in Ukrainian (native-level).
- Proofread documents in English for accuracy and style.
Education
Master of Arts - Translation
National Pedagogical Dragomanov University
Kyiv, UkraineSkills
- Strategic communication
- Effective networking
- Result-Driven approach
- Investor psychology understanding
- Investor outreach
- Business administration
Languages
English
Fluent
Italian
Beginner
Timeline
Investor relations specialist
Horizon Capital (US private equity firm)
2021.08 - Current
Operations Manager/ EA
NGO "Better Regulation Delivery Office"
2020.03 - 2021.08
Executive Assistant
DLA Piper
2017.07 - 2020.03
Legal Secretary
Vasil Kisil and Partners Law Firm
2014.08 - 2017.07
Translator
Prozorro - tender platform
2010.05 - 2014.08
Master of Arts - Translation
National Pedagogical Dragomanov University