Anastasia Izmailova
Raunds
Summary
After many years working internationally I am looking to apply the skills I have gained in different fields. I am looking for a position in a progressive dynamic professional organization with the prospect of career growth. I have great experience in US, UAE, Europe and around 10 years of working experience in Dubai. I am a confident communicator, who is passionate about her work and have proven myself to rise to any challenge and be adaptable to change. I have residence permit for 3 years in UK and will be available from August at a minimum notice period.
Overview
13
13
years of professional experience
Work History
Document Management Specialist
IDOM Consulting, Engineering, Architecture Company. ( Warsaw new airport, Poland)
2023.02 - 2023.07
- Responsible for a range of project administration, communication and project control activities all focused on supporting successful delivery to the client
- Facilitating the transfer of document from other systems / SharePoint over to a ProjectWise
- Helping the team to work effectively and provide assistance with reports, minutes of meeting and other sensitive business cases, financial and commercial data
- Support revisions and updates to documents, maintain the document process and discuss improvements if needed
- Additional duties include support to the Project leaders when required.
Document Controller ( Data Center )
Pentagon Technical Services. Berlin/Frankfurt sites, Germany.(6 months fixed term)
2022.07 - 2022.12
- Copy, scan and store documents
- Control the numbering, sorting, filing and retrieval of both soft and hard copy documents produced by technical team of the project
- Make sure that controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers
- Integrating data into electronic system
- Manage the flow of documentation within the organization
- Maintain confidentiality around sensitive information and terms of agreement
- Prepare ad-hoc reports on projects as needed.
Senior Administrator
Heriot Watt University, Dubai UAE
2021.11 - 2022.06
- Assist the FM team in all office procedures and other tasks to ensure smooth operation of the building / University
- Maintain the financial administration of FM department including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping
- Liaise with third party supplier/contractors, monitoring performance against Key Performance Indicators ( KPIs ) and Service Level Agreements ( SLAs ), including attending monthly supplier review meetings
- FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners
- Type minutes with accuracy and circulate in a timely manner
- If requested, attend meetings and minute take
- Event Management: identify the client's requirements and expectations for each event; book rooms and manage all event set-up; liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order
- Transportation Management: work closely with transportation provider; handle any requests of current and potential students; receive payment and coordinate with finance.
Personal Assistant to the Senior Vice President
Damac Group, Dubai UAE
2019.03 - 2020.09
- Provide executive and administrative support to the SVP on daily basis
- Booking meeting rooms and conference facilities
- Handling overall co-ordination of any events, conferences, meetings when required
- Using variety software such as Microsoft Outlook, Zoom, Word, Excel, PowerPoint, draft correspondences and presentations, maintain records, spreadsheets and databases
- Manage the calendar, contacts and emails
- Record meeting minutes
- Maintain filing system
- Arrange overseas bookings: flights, hotel, restaurants etc
- Ordering and maintaining inventory of stationery, equipment, and other consumer goods
- Effectively coordinate with Directors, Senior Managers and other departments when needed
- Ensure confidentiality all the times.
Facilities and Property Coordinator
Damac Group, Dubai UAE
2018.10 - 2019.03
- Responsible for all day to day operational activities in the building management office
- Coordination of office administrative matter including daily, weekly, monthly reports
- Actively support building supervisor, facilities and property managers in presentations,
- Events, service charge collections, tenant/owner complains and customer satisfaction
- Assist Leasing and Sales department with current and potential clients: renew contracts and security deposit
- Provide full details of residential and commercial units through email and phone
- Cooperate with DEWA, RERA, Land Department and other government agencies when required
- Dealing with vendors and service providers, stakeholders on daily basis
- Prepare purchase requests using IPMS system, facilities reports using CAFM and tenant / owner request by salesforce CRM software
- Report to Vice President and Senior Management Team.
Receptionist cum Personal Assistant
Farnek Services LLC, Dubai UAE
2016.05 - 2018.08
- Effectively dealing with guest requests to ensure a comfortable and pleasant stay
- To assist in dealing with customer complaints in courteous manner, providing or seeking solutions as quickly as possible
- Supervise facilities staff and divide responsibilities to ensure performance
- Managing diaries and organizing meetings and appointments to Facilities Director
- Dealing with correspondence and phone calls of Director
- Booking and arranging travel, transport and accommodation for Director and other Top Management
- Office management responsibilities: manage stationary and pantry items, coordinate with security, maintenance and housekeeping staff, organize meetings and events when required.
Hostess
Byblos Hotel, Dubai UAE
2013.01 - 2015.02
Stewardess
Princess Cruises, USA
2010.09 - 2012.10
Education
Bachelor of Arts - Management of International Tourism
Kharkiv State Academy of Arts
Ukraine2007
Skills
- Microsoft 365 / SharePoint
- ERP / ORACLE
- EDMS / ProjectWise
- CAFM / SALESFORCE
Languages
Ukrainian, Russian
Native language
English
Proficient
C2
Timeline
Document Management Specialist
IDOM Consulting, Engineering, Architecture Company. ( Warsaw new airport, Poland)
2023.02 - 2023.07
Document Controller ( Data Center )
Pentagon Technical Services. Berlin/Frankfurt sites, Germany.(6 months fixed term)
2022.07 - 2022.12
Senior Administrator
Heriot Watt University, Dubai UAE
2021.11 - 2022.06
Personal Assistant to the Senior Vice President
Damac Group, Dubai UAE
2019.03 - 2020.09
Facilities and Property Coordinator
Damac Group, Dubai UAE
2018.10 - 2019.03
Receptionist cum Personal Assistant
Farnek Services LLC, Dubai UAE
2016.05 - 2018.08
Hostess
Byblos Hotel, Dubai UAE
2013.01 - 2015.02
Stewardess
Princess Cruises, USA
2010.09 - 2012.10
Bachelor of Arts - Management of International Tourism
Kharkiv State Academy of Arts
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