Anca-Mădălina Gîdei

• Leading strategic coordination between UPM and Genpact, our outsourcing partner, ensuring smooth collaboration and service delivery while cultivating a strong rapport with local Finnish Finance teams to enhance operational alignment.
• Building and nurturing strong partnerships with UPM’s vendors, fostering trust and collaboration through clear, proactive communication and effective issue resolution.
• Effective control over outsourced Accounts Payable processes: I am permanently working on improving efficiency and ensuring compliance and seamless financial operations.
• I am overseeing Invoice to Pay processes, including both Genpact's and my own scope, identifying opportunities for streamlining workflows and improving accuracy. (e.g. GR/IR maintenance)
• Resolving complex AP discrepancies and escalations, ensuring timely issue resolution and vendor satisfaction.
• I have trained and mentored newly hired employees, contributed to SOP renewals, documented process changes, and wrote my own procedures tailored to the particularities of the UPM businesses under my scope, thereby enabling accurate knowledge transfer among team members.

• Managed freight-related accounting processes, ensuring accuracy and compliance with financial regulations.
• Provided ongoing SAP S/4Hana expertise, assisting the team with system navigation, troubleshooting, and process optimization post-implementation.
• Gained expertise in taxation rules and customs protocols, sharing knowledge with colleagues to enhance AP operations.
• Identified and resolved complex accounting issues, including VAT registration on imports.

• Participated in the remote transition of AP processes, specializing in freight-related accounting tasks.
• Managed invoice processing, scanning, archiving, and monthly controls, ensuring data integrity.
• Handled supplier and stakeholder queries, fostering strong relationships with vendors.
• Processed freight accruals and journal entries, including VAT-related transactions.

In March 2021, alongside my AP accounting responsibilities, I joined the SAP S/4Hana implementation project, contributing to the successful integration of the finance module across Gates' European centers. In this role as a SAP Power User I have:

• Played a key role in the successful SAP S/4Hana finance module implementation across Gates European centers.
• Developed and adapted test scripts for AP processes, integrating SAP and Esker workflow tools.
• Led User Acceptance Testing (UAT) coordination, providing remote support to European Gates centers.
• Conducted SAP and Esker training for SSC AP teams and local finance teams.
• Provided post-Go-Live support, ensuring seamless adoption of the new system.

• Supported the remote transition of accounting activities from the Netherlands to the newly established SSC in Bucharest, ensuring a seamless handover.
• Facilitated a structured knowledge transfer process with Dutch counterparts, documenting workflows, standardizing procedures, and ensuring a seamless transition of AP activities.
• Contributed to the successful Go-Live of our key department - PTP.
• Managed end-to-end invoice processing (PO and non-PO), ensuring accuracy and compliance.
• Handled query management, open items analysis, and payment reconciliations, improving financial reporting efficiency.
• Led process adjustments and period-end tasks, including GR/IR account analysis, forecasting, actuals reporting, and dashboard reviews.
• Oversaw payments processing, handling batch, manual, urgent, and intercompany funding requests.
• Reviewed and ensured compliance of T&E submissions, aligning expenses with corporate travel policies.

• Managed complex SAP posting requests, including manual entries, recurring transactions, clearing requests, and reversals, ensuring accuracy and compliance.
• Supported month-end closing activities, maintaining prepaid accounts and executing urgent SAP postings to streamline financial reporting.
• Conducted vendor account analysis, preparing monthly open items reports to enhance reconciliation and payment accuracy.
• Oversaw batch payment processing (F110), ensuring timely and efficient disbursements.
• Led training for new joiners, mentoring team members and providing continuous support to enhance operational efficiency.

• Processed overhead invoices and ensured accurate posting into SAP ERP.
• Managed vendor queries via email and phone, reconciling statements and resolving payment discrepancies.
• Collaborated with finance teams in DB Schenker Netherlands, facilitating seamless process execution and day-to-day operational support.