Joanna Batko
Warsaw
Summary
Driven and resourceful administrative professional with more than 5 years of experience assisting with work of High-Achieving Executives/ Senior-Level Staff with knowledge of foreign languages (English & German). Track record supporting professional needs with well-organized precision. Expertly assists executive team using exceptional communication and organizational skills. Successfully manages high-volume workloads in rapidly changing environments.
Overview
7
7
years of professional experience
Work History
Senior Executive Assistant
Flix SE
06.2023 - Current
- Provided administrative support to Senior Leadership and Members of Executive Board while maintaining confidentiality.
- Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for Executives.
- Assisted Senior Management with major initiatives and projects, preparation of reports, PowerPoint presentations, coordination of contracts and other documents.
- Handled scheduling and logistics planning for conferences and monthly meetings, keeping minutes, doing follow ups.
- Acted as point of contact for investors relationships and information gathering for executive managers.
Management & Team Assistant
Adidas
12.2020 - 05.2023
- Provided high level support to Senior Leadership Team, such as preparing communications, drafting memos, preparing presentations, making travel and accommodation arrangements, managing the Executives calendars, including making appointments and prioritizing the most sensitive matters.
- Prepared monthly reports: expenses, incomes, net profit.
- Assembled materials with minimal supervision, exceeding expected project milestones, used established information to complete jobs quickly, accurately, and with zero errors.
- Closely collaboration with sales and retail divisions, marketing, and finance departments.
- Managed documents flow cross-company and contacting with publicly- funded institutions, mainly legal departments, and notary office.
- Worked with team to identify areas of improvement and devised solutions based on findings.
Office Manager
AioCare| Healthup
01.2020 - 09.2020
- Closely cooperation with CEO & CTO on daily basis, sales division, marketing, and finance departments.
- Managed office budget and cost optimization, implementing and maintaining company procedures and coordinating office administration.
- Created, maintained and updated filing systems for paper and electronic documents, updated reports, managed accounts, and generated reports for company database.
- Developed relationships with vendors, service providers and suppliers. Negotiating price and conditions of new agreements and renegotiating previous contracts.
- Prepared personal documentation related to employment: employment changes, contract terminations; processing payroll for employees, calculating correct amounts incorporating overtime, deductions, bonuses, etc.
- Improved safety procedures to promote employee well-being and safety and protect company from potential liability.
New Business Developer
Codibly| Excellence In Software
06.2019 - 12.2019
- Created and maintained database containing information on business proposals and contacts.
- Evaluation of potential and opportunities sales development of clients acquired in direct research.
- Prospected for new business opportunities via cold calling, using lead generation lists and networking.
- Collaborated with company departments to develop new strategies to capitalize on emerging customer and market trends.
- Organizing national and international fairs – budget management.
Office Manager
Codibly| Excellence In Software
09.2018 - 06.2019
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel, building internal company culture.
- Supporting Board of Members in daily tasks, attending meetings with Senior Management.
- Supported in preparation of employment contracts and ensuring non-wage benefits, taking part in recruitment processes, entering data into payroll and administrative databases and software programs, monitoring absences and assisting in settling working time, dealing with employee benefits and incentive programs.
Executive Assistant
SoDA| Software Development Association
10.2018 - 02.2019
- Handled confidential and sensitive information with discretion and tact.
- Gathered and compiled reports of operations from SoDA business units, presenting results to the Management Board and Board of Directors.
- Organized and coordinated conferences, monthly meetings, trade fairs, settlement of European Union funds and projects.
- Assisting in engaging community members, business owners and in the mission of the organization, handling basic bookkeeping responsibilities and update financial records, responsible for creating, maintaining, and updating the database for membership fees and keeping track of renewal dates.
- Sending out dues reminders to members along with monthly board minutes and announcements, supporting committees in individual activities.
Office Administration Specialist
Sappi Europe
07.2016 - 08.2018
- Maintained electronic and paper filing systems for easy retrieval of information.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
Education
Bachelor of Economics - Business Economics
UNIVERSITY OF ECONOMICS
Cracow, Poland10.2020
Skills
- Project Planning & Project Management
- Process Improvement & Problem Resolution
- Performance Improvement
- Advanced MS Office Suite Proficiency
- Report Generation & Data Collation & Report Analysis
- Internal and External Communications & Business Correspondence
- Board of Directors Support & Departmental Support
- Executive Calendars
- Conference and Meeting Planning
Languages
Polish
Native language
English
Advanced
C1
German
Upper intermediate
B2
Swedish
Elementary
A2
Timeline
Senior Executive Assistant
Flix SE
06.2023 - Current
Management & Team Assistant
Adidas
12.2020 - 05.2023
Office Manager
AioCare| Healthup
01.2020 - 09.2020
New Business Developer
Codibly| Excellence In Software
06.2019 - 12.2019
Executive Assistant
SoDA| Software Development Association
10.2018 - 02.2019
Office Manager
Codibly| Excellence In Software
09.2018 - 06.2019
Office Administration Specialist
Sappi Europe
07.2016 - 08.2018
Bachelor of Economics - Business Economics
UNIVERSITY OF ECONOMICS
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