Julia Zuzanna Gacka
Warszawa
Summary
Administrative leader offering experience prioritizing and delegating tasks to drive goal achievement. Always committed to providing high-quality services in Polish, English and French. Positive and infectious personality with excellent interpersonal and relationship-building skills.
Experienced with executive support, managing schedules and high-level meetings. Utilizes organizational skills and communication expertise to ensure smooth operational workflows. Track record of problem-solving and maintaining confidentiality in dynamic environments.
Overview
9
9
years of professional experience
Work History
Global Innovation Planner
Avon Cosmetics Polska
01.2023 - Current
- Served as a central point of contact for interdepartmental projects involving the Global Head of Fragrance Innovations
- Identified potential risks, implementing mitigation plans to minimize impact on project timelines.
- Successfully managed multiple high-priority projects simultaneously while maintaining strict deadlines.
- Enhanced decision-making processes by providing detailed analysis reports, highlighting key data and trends relevant to project success.
- Managed sensitive information with discretion, maintaining confidentiality of private company data and high-level discussions.
- Facilitated seamless coordination of board meetings by organizing materials, logistics, catering, and attendee management.
- Enhanced efficiency by organizing travel arrangements, accommodations, and itineraries for the management.
Administrative Coordinator
Idee Decor
01.2018 - 08.2023
- Managed calendars, scheduled appointments, and coordinated travel arrangements for senior staff members.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Updated reports, managed accounts, and generated reports for company database.
- Assisted in the recruitment process by screening resumes, scheduling interviews, and facilitating onboarding activities for new hires.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Developed and maintained successful relationships with vendors, suppliers and contractors
Personal Assistant to the Managing Director
Langford Sp. Z O.o
03.2016 - 12.2017
- Managed day-to-day office operations like calendars, scheduling meetings and coordinating travel arrangements ensuring a professional and efficient working environment for the Managing Director and the team.
- Assisted with budget management by tracking expenses, processing invoices, and generating financial reports.
Education
Linguistics And Literature/ Business Linguistics - Philology
University of Warsaw
Socjology
Institute of Applied Social Sciences ( ISNS )
University Of WarsawSkills
- Excellent Written and Verbal Communication
- Report Analysis and Data Entry
- Advanced MS office suite
- Projects and Calendar Management
- Multitasking Proficiency
- Presentation Development & Travel coordination
Languages
Polski
Native language
English
Bilingual or Proficient (C2)
A1
French
Advanced (C1)
A1
Hobbies
Art
Business Psychology
Timeline
Global Innovation Planner
Avon Cosmetics Polska
01.2023 - Current
Administrative Coordinator
Idee Decor
01.2018 - 08.2023
Personal Assistant to the Managing Director
Langford Sp. Z O.o
03.2016 - 12.2017
Linguistics And Literature/ Business Linguistics - Philology
University of Warsaw
Socjology
Institute of Applied Social Sciences ( ISNS )
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