Karolina Kozlowska-James

Last two years I have decided to take a break from a paid employment and pursue more family-orientated activities. During this time I have also overseen a major building project. It allowed me to gain even stronger leadership skills. I cultivated interpersonal skills by building positive relationships with others. It also showed that I am adaptable and proficient in learning new concepts quickly and efficiently.

• Provided comprehensive administrative support to academic staff within the Modern Languages area of the Division of Education
• Implemented and maintained systems whilst working to prescribed deadlines and ensured that accurate records are stored for compliance checks and followed up where appropriate
• Managed budgets and allocated funds effectively for various school programs and projects
• Implemented data-driven strategies to track student progress and tailor instruction accordingly
• Led program reviews, identifying areas of strength and weakness for targeted enhancements in curriculum planning
• Verified student grades, attendance and schedules
• Coordinated retrieval and distribution of student records from other schools and institutions

• Daily cash forecasting
• Bank and balance sheet reconciliation, analysis of nominal accounts
• Processing of income, journal and payments
• Processing of all ledgers (purchase ledger, sales ledger and cashbook)
• Matching, batching and coding of invoices as well as ensuring that all outstanding items are fully investigated and rectified in a timely manner
• Managed multiple projects simultaneously while adhering to strict deadlines and quality standards
• Collaborated with cross-functional teams to identify opportunities for process improvement and increased efficiency
• Optimized core processes to improve business performance and operational agility
• Maintained database systems to track and analyze operational data
• Created and managed project plans, timelines and budgets

• Oversight of all Club accounting and finance matters
• Preparing annual budget
• Ensuring that accounts records are correct
• Reporting to Committee on financial situation
• Invoice processing
• Ensuring that Club is compliant with current taxation regulations
• Assisting with credit control processes and payroll
• Preparation of VAT returns
• Processing banks payments
• Assisting in month-end and year-end reporting

• Preparation of the monthly returns and multi currency bank reconciliations and any subsequent issues and adjustment items
• Assisting with the month end accounting processes: cash and banking, intercompanies, accruals and currency
• Checking that all balances sheet reconciliations have been completed and are reconciled to the group TB
• Assisting with the weekly and monthly cashflows and FX reporting, analysis, audit requests, coordinating of requests and collection of information
• Preparation of intercompany processes with timely agreement of balances and resolutions of queries
• Supporting the management of the Fixed Asset ledger where required, support to the budgeting and forecasting of depreciation
• Responsible for the collation and completion of all Office of National Statistics for AWL

• Support the collation, analysis and publication of agreed Customer KPI information with summary of key issues at company level, trade sector and customer – where required
• Recommending improvements both internal and external with regards to service levels
• Meetings with key customer and supply contacts to review CS process and seek improvement
• Supporting the drive for continuous improvement in the OTC – Service function
• Supporting the receipt, analysis of response to customer complaints

• Trained new clerks on company procedures and software tools effectively contributing to their integration into the team
• Processed mail accurately and efficiently, ensuring that all correspondence was distributed to the correct recipients in a timely manner
• Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment
• Ensured confidentiality of sensitive documents through proper storage methods and restricted access control implementation
• Assisted in financial tasks such as invoicing, budget tracking, and expense report processing for optimal fiscal management
• Working in diverse international community

• Stock maintenance – regularly updating information in the system
• Organise monthly tenders for suppliers, presenting information and details to Purchasing Manager
• Placement of purchase orders
• Negotiating with suppliers ensuring that products are bought at best price
• Liaising with suppliers during the production cycle ensuring that standards and timeline’s are met
• Developing new and existing suppliers
• Updating backorder information and chasing suppliers for deliveries
• Analysing supplier performance
• Checking off all goods received, ensuring that quantity and price is correct
• Communicate any relevant information regarding supply issues and details to relevant departments

• Contributed to timely completion of financial audits by compiling necessary documentation and providing accurate information
• Consistently met deadlines for assigned tasks, contributing to overall efficiency within the accounting department
• Developed expertise in relevant accounting software tools, ensuring accurate record-keeping while maximizing productivity levels
• Performed variance analysis to identify discrepancies between actual results and budget projections for proactive problem solving
• Assisted senior accountants in the preparation of monthly financial reports for better decision making

• Providing an efficient and accurate administrative support for a busy office of 10 employees and working directly to the director of the company
• Operating an accurate diary and supervising the smoothly running of the office
• Responsible for all advertising in local and national property publications
• Maintaining on-line leave system, starters/leavers
• Assist in Managing the invoices received and payments made; Purchase / Supplier invoices
• Dealing with pay slips, P45's, P60's, VAT returns