Summary
Overview
Work History
Education
Skills
Achivements
Certification
Languages
Timeline
Katarzyna Bolek

Katarzyna Bolek

Kraków

Summary

Strategic and results-driven Project Management Office (PMO) Manager with extensive experience in the refractory, automotive, medical and rail industry, leading high-performing teams and driving complex project execution. Adept at establishing and optimizing PMO structures, ensuring alignment with corporate objectives, and enhancing operational efficiency. Expert in project governance, risk management, and resource allocation, overseeing a 15-person team to deliver projects on time, within scope, and under budget.

Holds an Executive MBA, combining advanced business acumen with deep technical expertise in production processes, plant operations, and industrial project management. Proven ability to develop standardized methodologies, implement best practices, and foster a culture of continuous improvement. Recognized for excellent leadership, stakeholder engagement, and problem-solving skills, driving project success in complex, high-stakes environments.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Site Project Management Office Manager

Vesuvius Poland Sp. Z. O. O.
02.2024 - Current

1. PMO Structure & Process Management

- Leading 15 people team of PMs and project Engineers
- Craft and refine PMO frameworks and methods for seamless project execution.
- Create and uphold standard operating procedures for managing projects, resources, and risks.
- Shape and oversee the project governance model, keeping aligned with company policies and regulations.
- Project workflows, harnessing automation and data insights to boost efficiency.
2. Project Portfolio & Performance Management
- Oversee the execution of a portfolio of industrial projects related to automation, process optimization, and quality improvement.

- Set and monitor Key Performance Indicators (KPIs) for project success, including: on-time project delivery, budget adherence, resource utilization efficiency, stakeholder satisfaction levels
3. Team Leadership & Development
- Conduct regular performance reviews, training programs, and professional development plans for the team.

- Encourage cross-functional collaboration, knowledge sharing, and best practice implementation across projects.
4. Budget & Resource Allocation
- Overseeing and optimization the financial management of projects ranging from 100K PLN to 10M PLN
-Ensure effective allocation of resources, balancing workloads across projects to maximize efficiency and impact.

- Approve project budgets, track financial performance, and identify cost-saving opportunities.

- Coordinate with finance and procurement teams to streamline budgeting and supplier management processes.
5. Continuous Improvement & Innovation

- Identify and implement automation and digitalization solutions to improve project tracking and decision-making.

- Lead process optimization initiatives, leveraging Lean, Six Sigma, and other methodologies to enhance efficiency.

- Stay ahead of industry trends and emerging technologies, integrating best practices into project execution strategies.

- Encourage a data-driven approach, leveraging KPIs and performance analytics to refine project management techniques.

Project Delivery Rate –80 % of projects completed on time and within scope.

Budget Compliance – 75% of projects delivered within approved budgets.

Project Manager PMO

Vesuvius Poland
06.2022 - 01.2024

Responsible for Industrial Project in the area of refractory materials

  • Planning and allocating resources, such as labor, materials, and equipment, to ensure the industry operates smoothly, safely and efficiently
  • Capacity planning: Ensuring capacity to meet demand and adjusting capacity as necessary to accommodate fluctuations in demand
  • Developing a project plan that outlines the scope, timelines, budget, and resources required to implement flow control measures in the industry
  • Identifying all stakeholders involved in the project, establishing communication channels, and managing their expectations throughout the project lifecycle
  • Identifying potential risks associated with the project, developing risk mitigation strategies, and monitoring and managing risks throughout the project
  • Managing the project budget, ensuring that costs remain within CAPEX
  • Monitoring project progress, identifying issues and deviations from the plan, and taking corrective actions to keep the project on track
  • Providing training and development opportunities for employees to ensure they have the necessary skills and knowledge to implement and maintain flow control measures
  • Use the lean and six sigma methodology to optimize production.
  • Managed cross-functional teams to deliver projects on time, within scope, and under budget.
  • Increased stakeholder satisfaction by maintaining clear communication channels and providing regular progress updates.

Project Manager Outsourcing

Duna Sp. z. o.o.
03.2022 - 12.2022

Manage the Project of new medical device for children and animal nebulization

  • Collaborating with stakeholders to identify product requirements and developing a product concept that meets those requirements
  • Overseeing the design and development of the medical device, ensuring it meets all regulatory and quality requirements
  • Managing the testing of prototypes to ensure they meet all functional requirements and are safe and effective for use
  • Ensuring that the medical device complies with all applicable regulations, such as ISO 13485 and FDA regulations for medical devices
  • Intellectual property: Ensuring that the intellectual property associated with the medical device is properly protected
  • Overseeing the manufacturing and supply chain processes to ensure that the medical device is produced in compliance with quality standards and is available for commercialization
  • Building and managing a team of cross-functional professionals with the necessary skills and expertise to develop and launch the medical device
  • Developing and managing the project budget, ensuring that costs remain within approved limits
  • Monitoring project progress, identifying issues and deviations from the plan, and taking corrective actions to keep the project on track
  • Preparing regular project status reports for senior management and other stakeholders
  • Identifying areas for process improvement and implementing changes to improve project efficiency and effectiveness.

Project Manager OE

Knorr-Bremse Systemy Kolejowe Polska Sp. z o. o.
02.2020 - 01.2022

Leading project of break systems implementation for freigth cars and locomotives

  • Leads the target definition, specification and implementation of the project
  • Defines project schedules, pricing and budget, quality, project risk and chances, personal and financial resource allocation management
  • Design technological concept with CoC and System Coordinator
  • Negotiates with customers and vendors
  • Setup and maintain the project plan
  • Coordinate all internally involved stakeholders in the project phase (R&D, Engineering, Manufacturing, Logistic, Controlling, etc.)
  • Responsible for meeting project/program milestones and objectives
  • Monitor the budget and takes actions in case of deviations. Sales planning in the 5, 10 and 15 years perspective.
  • Monitor all commercial aspects of the project, incl payment, contract management
  • Reports in a regular basis to Sales Director
  • Regular monitoring tenders for rail market

Development Project Manager

Boryszew S. A. Oddział Nowoczesne Produkty Aluminiowe Skawina
04.2018 - 06.2019

Running investment project up to 10 mln EUR including certification and customer approval.

The whole project coordination:

  • Negotiation contracts with Subcontractors
  • Logistics coordination and cooperation with the customs office
  • Machine set up
  • Coordination first launch of the machine
  • Scheduling and managing Team and project, prioritization of tasks and reporting performance to CEO
  • Planning and managing budget, resources and milestones
  • Project running in acc to APQP process
  • Implementation VDA 6.3 standard to the organization
  • Defining new development products based on guidelines from the customer, close cooperation with the client
  • Daily work with stakeholders, external vendors and offshore teams
  • Responsible for the successful and timely implementation of all relevant tasks associated with the project.

Project Manager/Coordinator

Aptiv Poland S. A
10.2017 - 03.2018
  • Coordinate prototypes timing and amount for internal and external customers, establish demand plans
  • Components procurement and tracking for prototype builds
  • Supplier management for components
  • Responsibility for achievement of design revision, cost and delivery targets
  • Responsibility for the communication and coordination of engineering changes/activities within manufacturing plant and suppliers
  • Arrange together with manufacturing plants production dates based on components availability
  • Customer vs Manufacturing coordination, timings, parts availability.

Material Engineering Supervisor

Delphi Poland S. A.
01.2016 - 09.2017
  • Scheduling and managing Team work, prioritization of tasks and reporting performance to the Department Manager
  • Defining test scope and testing equipment usage for material/compounds
  • Representation the European E/EA region in a global standardization process for cable and harness parts
  • Implementation (and verification) of Customer specification into internal material testing procedure
  • Evaluation and monitoring of the Staff work
  • Coordination, maintenance and developing contacts with Delphi suppliers and customers
  • Providing trainings to the Team
  • Supporting plants, Product Engineering and Quality Departments in case of problems and complaints
  • Leading the training for E/EA engineers.

Advance Material Engineer

Delphi Poland S.A.
03.2011 - 12.2015
  • Scheduling and managing Team work, prioritization of tasks and reporting performance to the Manager
  • Defining test scope and testing equipment usage for material/compounds
  • Representation the European E/EA region in a global standardization process for cable and harness parts
  • Implementation (and verification) of Customer specification into internal material testing procedure
  • Evaluation and monitoring of the Staff work
  • Coordination, maintenance and developing contacts with Delphi suppliers and customers
  • Providing trainings to the Team
  • Supporting plants, Product Engineering and Quality Departments in case of problems and complaints
  • Leading the training for E/EA engineers
  • Development of insulation material, to increase material robustness, and obtain the best price
  • EMEA coordination and approval of lubricants used in assembly area
  • New substances qualification, test definition, problems analysis
  • Plant support due to production problems (insulation failure)
  • Define and description of new test methodology, for cables, harness coverings and lubricants
  • Certified trainer
  • Leading regular 'Cable training' for engineers in all EMEA locations.

Product Manager for Cable Business

Delphi Poland S.A.
05.2008 - 02.2011
  • Identification of new business fields and chances for diversification, evaluation of market potential (innovations, running products, variants)
  • Business case preparation and final price set up
  • Data collection with strong cooperation with Global Supply Management
  • Work out and check the on-going product strategy by market segment and customer for product lifetime, preparation product plans
  • Ensure cross customer usage of the product: involve CSC Sales and Department of Product
  • Ensure product information exchange between Engineering, Program Management, Operations, Logistics and Quality & Sales.

Material Engineer

Delphi Poland S.A.
04.2004 - 04.2008
  • Laboratory work (validation tests like mechanical, electrical and chemical tests, shock and climatic testing, tensile strength and impact testing)
  • Leading projects under Customer standards
  • Equipment optimization and adaptation to custom tests.

Education

MBA - Executive MBA

WSB Univercity, Dąbrowa Górnicza/ Poland
01.2025

Master Engineer - Material Science (polymers)

AGH- University of Science and Technology
06.2003

Engineer - Material Science and Ceramics (Material Science)

AGH-University of Science and Technology
06.2001

Skills

  • Continues improvement
  • Problem solving
  • Coaching
  • Driving to excelence
  • Team building
  • Organizational skills
  • Staff management
  • Workflow planning

Achivements

2 patents for laboratory measurements methodology

Certification

  • 04/01/18, Green Belt project
  • 06/01/13, Certify Trainer Program
  • 09/01/12, MS Project Advance
  • 03/01/11, Internal auditor training for ISO 14001
  • 05/01/17, Coaching for Managers

Languages

Polish
Native language
English
Full Professional

Timeline

Site Project Management Office Manager - Vesuvius Poland Sp. Z. O. O.
02.2024 - Current
Project Manager PMO - Vesuvius Poland
06.2022 - 01.2024
Project Manager Outsourcing - Duna Sp. z. o.o.
03.2022 - 12.2022
Project Manager OE - Knorr-Bremse Systemy Kolejowe Polska Sp. z o. o.
02.2020 - 01.2022
Development Project Manager - Boryszew S. A. Oddział Nowoczesne Produkty Aluminiowe Skawina
04.2018 - 06.2019
Project Manager/Coordinator - Aptiv Poland S. A
10.2017 - 03.2018
Material Engineering Supervisor - Delphi Poland S. A.
01.2016 - 09.2017
Advance Material Engineer - Delphi Poland S.A.
03.2011 - 12.2015
Product Manager for Cable Business - Delphi Poland S.A.
05.2008 - 02.2011
Material Engineer - Delphi Poland S.A.
04.2004 - 04.2008
AGH- University of Science and Technology - Master Engineer, Material Science (polymers)
AGH-University of Science and Technology - Engineer, Material Science and Ceramics (Material Science)
  • 04/01/18, Green Belt project
  • 06/01/13, Certify Trainer Program
  • 09/01/12, MS Project Advance
  • 03/01/11, Internal auditor training for ISO 14001
  • 05/01/17, Coaching for Managers
WSB Univercity - MBA, Executive MBA
Katarzyna Bolek