Magdalena Wojcieska-Szelenbaum
Head Of Contract Management Team, Contract Manager
Warszawa
Summary
Accomplished Head of Contract Management at Stadler Polska Sp. z o.o., fostering teamwork, significantly enhanced contract negotiation processes and compliance, leading to improved profitability and operational efficiency. Leveraging a positive attitude and problem-solving skills, successfully managed cross-functional teams to achieve strategic objectives.
Overview
20
20
years of professional experience
5
5
Certifications
Work History
Head of Contract Management Team, Project Manageme
Stadler Polska Sp. Z O.o
03.2023 - Current
- Self-motivated, with a strong sense of personal responsibility.
- Proven ability to learn quickly and adapt to new situations.
- Worked well in a team setting, providing support and guidance.
- Managed time efficiently in order to complete all tasks within deadlines.
- Reviewing, negotiations and supporting the implementation of contracts, annexes, agreements
- Supporting the Sales (tenders procurements)
- Ongoing support of the project team in running projects
- Proactive advice on contracts to achieve contractual milestones and maximize revenue opportunities
- Verification of parties right’s and obligations under contract
- Identify and analyze contract opportunities and risks, including preparation of contract summary
- Cooperation with external support law firms and coordination of their work
- Acting as Local Data Protection Officer
- Communication, teamwork and team management skills
- Proactivity in carrying out assigned tasks and ability to organize own work
Senior Contract Specialist
Stadler Polska Sp. Z O.o
12.2021 - 02.2023
- Maintained detailed records of all contracts, amendments, correspondence, and other relevant documentation for easy retrieval during audits or dispute resolution proceedings.
- Identified opportunities for process improvement within the Contracts department by consistently analyzing workflows and recommending solutions.
- Increased profitability through effective negotiation of favorable contract terms with buyers.
- Collaborated closely with cross-functional teams during contract negotiations, ensuring alignment on strategic goals and objectives.
- Preparing, reviewing and servicing customer contracts, supplier contracts and other general terms and conditions of commercial contracts, mainly under the European public procurement regime
- Identification of project risks and opportunities
- Preparation of contract summary
- Working in close cooperation with and providing legal support to the Project Development Department
- Maintenance and preparation of corporate legal documentation to support the Project Development Department
- Providing ongoing advice and substantive support to employer structures in order to develop the best business solution (conducting legal research, preparing opinions, contracts, annexes
- Cooperation with external support law firms and coordination of their work
- Supporting the implementation of regulations within the company's divisions rules
- Cooperation with other departments in order to identify, investigate and resolve compliance issues
- International cooperation - communication in English and German.
Head of Procurement Department
Schulke Polska Sp. Z O.o.
03.2017 - 04.2022
- Managed competitive bidding processes for high-value contracts using a structured approach to ensure transparency, fairness, and compliance with procurement policies.
- Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.
- Analyzed supplier contracts to confirm compliance with company policies and procedures.
- Management and optimization of tendering and bidding processes
- Building organizational and optimization awareness
- Strengthening attitudes of responsibility and commitment of employees in the subordinate team
- Development of subordinate team competence and monitoring the level of achievement of individual goals
- Management of the entrusted budget
- Searching for and implementing effective solutions
- Developing and improving control mechanisms
- Knowledge of the disinfection market in the hospital disinfection sector
- Training of subordinate staff on products in the portfolio and the competition, changes in regulations
- Cooperation with distributors, pharmaceutical wholesalers
- Verification of tender contracts, including preparation of annexes.
Deputy Head of Procurement Department
Schulke Polska Sp. Z O.o.
12.2008 - 02.2017
- Handling public procurements including: searching for
announcements related to the pharmaceutical and disinfection industry - Drafting requests for proposals (ToR) and tender offers and registering them in the SAP system
- Controlling proceedings, checking offers prepared by the team
- Writing letters related to the proceedings
- Keeping track of products and prices of competitors on the market /(medical products, disinfectants, specialized dressings) and determining tender prices
- Knowledge of microbiological tests and updating the document base
- Cooperation with distributors, pharmaceutical wholesalers
- Management of the company's subject and object documents (updating)
- Preparation of agreements and annexes and their registration and updating in the SAP system
- English/German language correspondence with the manufacturer in order to obtain the necessary information, product documents, etc.
Specialist in the Regulations and Tariffs Office
PKP Intercity S.A.
05.2006 - 12.2008
- Participation in the development of international freight law,
regulations and service regulations - Cooperation with international railway organizations (especially UIC and CIT)
- Interpretation of regulations and their ongoing update, drafting of normative acts of the company.
Procurement Specialist, Management Assistent
ISS Facility Services Sp. Z O.o.
10.2004 - 05.2006
- Handling public procurement /analysis, submission of tenders
- Participation in Appeals procedures, legal analysis of commercial contracts
- Negotiations with clients regarding terms and conditions of contracts presented to customers
- Drafting of contracts, annexes, systematics of company's legal documents, direct assistance to the company's Management Board
- Supervision of the efficient operation of the company's administration.
Asistent to the President
Natur Produkt Zdrovit Sp. Z O.o.
03.2004 - 09.2005
- Direct support of the work of the Board of Directors
- National and international registration of trademarks and contacts with the Patent Office
- Analysis of commercial contracts, writing of pleadings, debt collection, support of the Commercial Department.
Education
Postgraduate Studies - Management
Warsaw School of Economics
Warsaw, Poland 04.2001 -
Postgraduate Studies - Public Tenders
Private College of Business, Administration
Warsaw, Poland 04.2001 -
High School Diploma -
University of Warsaw
Warsaw, Poland 04.2001 -
Skills
Friendly, Positive Attitude
Teamwork and Collaboration
Customer Service
Microsoft Office
Problem-Solving
Multitasking Abilities
Organization and Time Management
Languages
Polish
Native language
English
Advanced
C1
German
Upper intermediate
B2
Certification
Risk management in projects
Interests
Spending time with family and friends
Swimming, walking
Organisation of family trips
Timeline
Effective communication in business
01-2024
Risk management in projects
12-2023
Public Tenders
10-2023
Head of Contract Management Team, Project Manageme
Stadler Polska Sp. Z O.o
03.2023 - Current
Analysis of Legal and Business Documents
06-2022
Senior Contract Specialist
Stadler Polska Sp. Z O.o
12.2021 - 02.2023
Manager's DNA
09-2017
Head of Procurement Department
Schulke Polska Sp. Z O.o.
03.2017 - 04.2022
Deputy Head of Procurement Department
Schulke Polska Sp. Z O.o.
12.2008 - 02.2017
Specialist in the Regulations and Tariffs Office
PKP Intercity S.A.
05.2006 - 12.2008
Procurement Specialist, Management Assistent
ISS Facility Services Sp. Z O.o.
10.2004 - 05.2006
Asistent to the President
Natur Produkt Zdrovit Sp. Z O.o.
03.2004 - 09.2005
Postgraduate Studies - Management
Warsaw School of Economics
04.2001 -
Postgraduate Studies - Public Tenders
Private College of Business, Administration
04.2001 -
High School Diploma -
University of Warsaw
04.2001 -
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