Marlena Balińska
Warsaw,14
Summary
Driven Legal Assistant with 15 years of experience in supporting legal professionals. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action. Committed to streamlining processes to facilitate growth in Corporate M&A law. I am looking for a position where I can expand the range of my skills and gain new experience. Especially I am interested in tasks where creativity is involved.
Overview
13
13
years of professional experience
Work History
Legal Assistant
NGL Services sp. z o.o.
07.2021 - Current
- I am one of Legal Assistants who work in hub.
- We are supporting all lawyers, advisors and other specialists who work in NGL Group.
- I am streamlining administrative processes for better efficiency in handling caseloads, reducing paperwork backlog, and ensuring timely completion of tasks.
- My main area is formatting documents in Polish and English language and also designing Power Point presentations (training, proposals and marketing).
- I also proofread documents in my native language.
- Occasionally I am drafting texts in Polish and English.
- My other task is also preparing translations from and to Polish language with use of external tools like deepl.com.
- I am handling office scheduling and make notes for deadlines, motions, and other important dates.
- I always maintain strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
Practice Assistant
DWF Poland Jamka sp. k.
04.2020 - 06.2021
- I was supporting two teams: Real Estate and Corporate M&A, Capital Markets during their daily work (transactions mostly).
- My main tasks included editing different documents as well as preparing Power Point presentations.
- Enhanced efficiency by drafting, editing, and proofreading legal documents for corporate transactions.
- I also support CSR team on all activities and charity actions, for example I have prepared few posters regarding their campaigns.
- My other task was to cooperate with MB team on preparing proposals/pitches for prospective and active Clients as well as drafting directories (Legal500, Chambers, IFRL).
- Occasionally I was also preparing simple translations from/to Polish and proofreading documents in my native language.
Legal Assistant
Bird&Bird Szepietowski i Wspólnicy sp. k.
11.2016 - 04.2020
- I was PA for two teams: Corporate M&A and Capital Markets.
- During this time I have been supporting teams not only in administrative field, but also I was preparing drafts of proposals (both in Polish and English) for prospective and active Clients.
- Pitches were designed as Power Point presentations and I was also responsible for editing documents, checking compatibility with brand and correcting visual side of those.
- I handled office scheduling and made notes for deadlines, motions, and other important dates.
- I also intensively cooperated with MCBD team during preparing directories (Legal500, Chambers, IFRL).
- One of my standard tasks was to draft credentials for every project, both in Polish and English language.
Legal Assistant
PwC Legal
02.2015 - 10.2016
- I was PA for team of lawyers in one of Big4 companies.
- My main tasks included support on billing process and different aspects of Management Account.
- I also prepared lot of proposals, marketing presentations and reports (visual aspect).
- During this time I developed basic knowledge of legal English and formatting of documents.
Junior Secretary
KPMG Advisory
07.2013 - 11.2014
- I was responsible for supporting team of accountants during financial due diligence processes.
- I contributed to successful project completion by providing administrative support and assisting with task coordination among team members and collaborated with team members on various projects, promoting effective communication within office.
- One of main tasks during that work was support on billing processes and formatting different reports and proposals in form of presentations.
- I was responding to emails and other correspondence to facilitate communication and enhance business processes.
- Expedited invoice processing by accurately entering data into financial software programs.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Streamlined expense reporting processes for executives by organizing receipts and preparing reimbursement forms.
- Coordinated travel arrangements for executives, allowing them to focus on their core responsibilities without distractions.
- Maintained adequate levels of office supplies inventory, preventing shortages and disruptions in daily operations.
- During this time I have mastered my skills in Power Point and other MS Office applications.
- I developed my knowledge of business English.
Office Assistant
Quality All Development
09.2011 - 06.2013
- I was responsible for reception desk and I supported different Directors and Managers during their daily work.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Enhanced office efficiency by organizing and maintaining filing systems both digitally and physically.
- Purchased and maintained office supplies.
- Edited and proofread documents to keep company materials free of grammar errors.
- Coordinated and scheduled meetings and appointments.
- Assisted with onboarding of new employees.
Education
Master of Polish Philology and Literature - proofreading and redaction in Polish language
John Paul II Catholic University of Lublin
Lublin09.2010
Skills
- Critical thinking and problem solving
- Ability to Multitask
- Leadership and Teamwork
- Communication Skills
- Good time management skills
- "Can do" attitude
- Visual Aid
- MS Office proficient
- Fast learner
- Scheduling/Planning
- Writing and editing
- Proofreading
Languages
Polish
Proficient
C2
English
Advanced
C1
Spanish; Castilian
Intermediate
B1
Russian
Elementary
A2
Extra-Curricular Activities
Fundraising Manager, Homeless Cats from Legionów, Warsaw, w, 01/01/19, Present, Organizing charity auctions for veterinary treatment and adoption processes., Supporting homeless animals and stray cats.
Hobbies and Interests
- Cats
- Animal rescue
- Computer games
- Stanisław Lem's novels
- Learning new languages
- Music
- Cinema
Timeline
Legal Assistant
NGL Services sp. z o.o.
07.2021 - Current
Practice Assistant
DWF Poland Jamka sp. k.
04.2020 - 06.2021
Legal Assistant
Bird&Bird Szepietowski i Wspólnicy sp. k.
11.2016 - 04.2020
Legal Assistant
PwC Legal
02.2015 - 10.2016
Junior Secretary
KPMG Advisory
07.2013 - 11.2014
Office Assistant
Quality All Development
09.2011 - 06.2013
Master of Polish Philology and Literature - proofreading and redaction in Polish language
John Paul II Catholic University of Lublin
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