Marta Baraniak-Osowicz

• Project management: formation & maintenance
• Pipeline work: promotional projects and plans, monitor opportunities and bids
• Resource meetings
• Planning creations & coordination
• Responsibilities with legal agreements
• Fee amendments: reconciliations, recording changes etc.
• Calculations of target fees and reserves (contingency)
• Distribution of fees into defer projects within Central Europe
• Job checks: review financial reporting, escalate any deviations from targets & provide support for job leaders
• Month end process: coordination of time movement, review job accounts, monitor changes, action agreed changes
• Maintenance tasks
• Providing regional trainings
• Reporting: ERP systems, excel Macro and Power BI
• Dashboards analysis

• Preparing of financial reports and project analysis for Central Europe
• Forecast review and analysis for Central Europe
• Automation processes for manual reports
• Testing phases for implementation of PO system
• Review of KPI report (cash and invoicing)
• Financial analysis for savings and overheads in actuals and budget monthly reporting
• Projects operation review on costs & analysis: P&L with provisions, sector tracking, bad debts reporting, promotional projects etc
• Revenue run and transaction posting (journals)
• Weekly revenue reporting on projects
• Profit Margin reporting
• Agreeing inter-group balances and settlement documentation for the region
• Input schedules for CE per quarter
• Preparing monthly regional cash flow report
• Monthly regional bank & payroll reconciliations
• Credit control review for open debts on weekly basis
• Utilization report and analysis for each cost centre
• Monthly key financial data for: Contingency, WIP balances, Aged debts, GWD, Actuals and Forecast, Cash, Project Profitability, Project Performance, Invoicing, Fee remaining, Work share (rolling), Underlying Performance
• Loss provision reports analysis
• Intercompany balance reconciliations & agreeing with other BH entities (worldwide) on a quarterly basis
• Monthly & quarterly settlements and verifications for statutory accountants: sales & purchase invoicing, project and non-project costs, re-invoicing, payments, account reconciliations
• YE cooperation with auditors
• Verification of bank payments, statements, filing and documentation
• Verification of sales & purchase invoices
• Reconciliations of balances and settlements
• Monitoring, maintaining and reporting on employee work
• Use of Data model and Power BI tools, Excel, Macro, PowerPoint, Graphic presentations, ERP softwares, Sharepoint
• Amortisation, depreciation
• Ad-hoc reports, e.g project invoicing, transfer pricing, of business or sector: Construction

Financial Reporting:

• Prepare and review Annual and Interim Financial Statements for investment funds
• Prepare and/or review P&L, Balance Sheet, Statement of Changes in Net Assets, Cash Flow Statements and relevant Note Disclosures: Operating Income and Expenses, Debtors, Creditors, Net Gains/Losses on Financial Assets and Liabilities at Fair Value Through Profit or Loss, including pertinent ratios, Risk Workings etc
• Credit, interest, sensitivity, liquidity risk etc., Portfolio Holdings, Schedule of Investments and FX Currency rates
• Extract and interpret information from financial records of funds
• Ensure adherence to reporting guidelines: security types, derivative instruments, income and expenses, foreign exchange, capital stock, income and expense accruals, income and capital gains distributions, realised and unrealised gains/losses on investments and on currencies
• Create Financial Statement templates for new clients in accordance with the disclosure requirements and rules
• Reconciliations:
• General Ledger reconciliations (Journals reclassification) & NAV rec
• Cash reconciliations: Margin cash (Broker reconciliation), Foreign Currency, Cash held in behalf of Custody, Collateral cash
• Transfer Agency & Fund Accounting reconciliations: Rec of share units (redemptions and subscriptions) and Rec of values, Late Trades
• Cooperation with other entities:
• Liaise with Fund Accounting, Transfer Agency, Custody, Depositary, Client Expenses, Legal, Relationship Managers, Corp Sec etc.
• For correct information
• Liaise with external auditors (Big4) and deal with audit queries
• Manage the audit process for my clients
• Work with external consultants, legal advisors, brokers and investors to deliver the financial statements accurately and per agreed deadline
• Diligent service to the Board of directors
• Taxation:
• Annual tax filings with Central Bank of Ireland
• Assisting with German, Italian, Swiss, Austrian and UK tax filings
• Other Reporting:
• Maintain uptodate knowledge on changes made to GAAP and IFRS as it relates to the financial and tax reporting
• Comply with Regulatory reporting requirements
• Knowledge of Fund Accounting and Investment software: Enterprise Invest One & Confluence
• Daily use of Excel Ole, Excel Macro, Excel, Adobe Pro, Word, Outlook with excellent functional knowledge
• Ad-hoc projects, e.g
• Share Capital verification for different sub-funds

• High Volume Payroll on monthly and fortnightly basis via Quantum
• P45 (new and leavers), P60, P30’s
• Revenue administration & ROS
• RCT payments
• Taxation and tax credits queries from employees
• Operating on PAYE: Net and gross pay, PRSI, USC, LPT, VHI, Pensions (minor), BIK (Loans, Bike Scheme, Expenses)
• Reporting: payroll
• Reconciliation of all accounts via BRB
• Cash management (AP process, AR cycle)
• Customer invoicing with remittance advices & credit notes
• Visa statements & payments
• Banking, e.g
• Suppliers and subcontractors payments, cheques, statements
• Accounts Payable end to end process: purchase orders, verification, vendor invoices, RA, payments, reconciliation, statements, queries
• Accounts Receivable cycle: PO’s, Customer invoicing, statements, aging schedule, RA, payments, reconciliation
• General Journals
• Weekly work records reports
• Thermography invoicing log
• Credit controlling: chase client PO’s, payments and maintenance accurate record on accounts system
• Admin: - Timesheets, overtime, expenses and mileage reports - Suppliers, clients & employees- inquiries, documentation, delegating, database input and maintenance - Procurement of customer equipment or parts - Travel bookings and travel insurance log - Assisting with tax car enquiries
• Project work:
• Time Management HR software
• Organizing MEETA Awards Conference in co-operation with Engineers Ireland

• Payroll: timesheets, expenses, reports, payslips etc via Quantum
• Financial via Quick Books: - Holiday accruals - General Journals - General WIP & work in progress with comments - Reconciliations of all accounts
• Cash management (AP process, AR cycle):- Invoice of all work (including credit notes) - Payment received report - Banking, e.g
• Reporting: - Monthly: all projects hours, job statuses, Novartis site variable, unbilled hrs, job cost reports - Weekly: employees timesheets, expenses, regular and overtime hrs, mileage to HVAC and finance manager, reports for the customer (Veolia Pfizer) to site manager, reports on active projects on BQ data base - SOC 1, SOC 2 control reports on service organisation
• Credit controlling: - Collection of creditor balances and reporting on collections on a monthly basis - Manage the creditors ledgers including the reconciliation of accounts - Prepare client statements - Client payments advises
• Process improvement: - Implement quality management system ISO-9000 and preparing necessary documentations for the effective process in co-operation with business support manager - Improving procedures and developing standards for various sites and clients
• Project Operations/Management:
• Projects verifications: costs, hrs, PO's
• Billing all the invoiced hrs & close job phases,
• Opening & maintain of new jobs/WO numbers data,
• Database input and maintenance, verification of rates, job statuses. syncs
• Monthly supplier payments, cheques, statements - Visa statements & payments - Accounts Payable end to end process: PO’s, receipts, vendor invoices with verifications, RA, payments, reconciliation and queries - Accounts Receivable: customer quotations with detailed breakdown, purchase orders, invoicing, statements, aging schedule, payments, reconciliation, reports
• Technical: - Setting up on (QB, BQ): new employees, rates, contact details, holidays, licenses, passwords & access - BQ data base support combined with a contact of IT department
• General Admin: - Suppliers, clients & employees- enquiries, managing documentation - Holiday hrs report

• Supervising of Technical Entry Team: - planning & organising work for team members - KPI’s (keeping records of entered data’s per admin person) - calculating weekly performance of each team member
• Data Bases maintenance: - preparing monthly reports; - updating & supplementing databases; - KPI’s (keeping records of data’s per client) & exporting data’s - dealing with system errors & failures - checking data compliance
• Cooperation:
• With IT, Technical Dept and Management: - taking queries from Asset Care Manager and CMI Engineers regarding databases - assisting with solving problems on any system or connection issues
• With Administration, Marketing and HR dept.: - delegating team members for available admin work - translating & making projects of job adverts - supplementing HR data base for marketing purposes - arranging holiday & absence covers
• Process improvement for clients software:
• Implement project - improve system configuration change process
• Online tests - deployment issues tracking - reporting procedure
• Process improvement for employees:
• Implementation of an incentive system for supervised data administration team
• Tracking and reporting progress or issues of the project
• Reporting any major issues to Higher Management
• Training new personnel on data bases
• Compliance with data standards and procedures and/or introducing new ones

• Data Administration (preparing monthly reports; updating & supplementing databases; correcting some errors)
• Databases input
• Cooperation with IT, Technical Dept
• Management, Pemac, Pragma OnKey 4, SalesLogix
• Project work and other clerk duties