Summary
Overview
Work History
Education
Skills
Hobbies and interests
Languages
Timeline
Generic

Natalia Kłos

Warsaw

Summary

Systematic Administrative Director successful at managing everyday office operations. Talented in organizational planning, interacting with clients, managing staff and supervising budget expenses. Comfortable working independently and delegating tasks to subordinates. Self-confident and personable with proven leadership skills.


Overview

16
16
years of professional experience

Work History

Administrative Director

CDBWMS Children's House Sp. z o.o.
08.2020 - Current
  • Supervising the current, everyday functioning of the school
  • Ongoing supervision over the work of subordinate staff (teachers, office assistant, cleaning and kitchen team)
  • Organizing the work of cooperating companies (e.g. repair, service, catering etc.)
  • Creating administrative procedures, ongoing support and cooperation with teachers and school employees in the field of compliance with these procedures
  • Ongoing support for employees and clients in administrative procedures
  • HR - conducting recruitment processes
  • PR– searching for and organizing new promotional solutions
  • Organization of staff training
  • Planning and organizing school events
  • Keeping records of teachers' working hours
  • Building culture-friendly program to help children and parents of diverse backgrounds feel welcome.

Office Manager

CDBWMS Children's House Sp. z o.o.
08.2015 - 07.2020
  • Management of administrative operations of the school
  • Ensuring the school complies with relevant laws and regulations
  • Scheduling, record-keeping and reporting
  • Implementing actions that improve the school and the quality of education organization of employee training,
  • Organization of efficient office work by creating compliance with appropriate procedures in the company
  • Negotiating contracts and supervising cooperation with the company's contractors providing services
  • Organization of the company's participation as an exhibitor at trade fairs and organization of company events
  • Organizing the work of cooperating companies (e.g. renovation and construction companies, service companies, etc.)
  • Supervision over the supply of articles necessary for the functioning of the office
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Developed and maintained successful relationships with vendors, suppliers and contractors.

Office Manager

Magdalena Zawiślak & Partners Law Law Firm
03.2014 - 07.2015
  • supported the Managing Partner with diary management, responding to correspondence and organizing meetings
  • General administrative duties for the office which included triaging key documentation to the right department and ensuring key relevant stakeholders were sighted
  • Acting as a HR business partner when the firm needed to recruit staff
  • Monitoring and debt collection
  • Held meetings with prospective clients to discuss their requirements
  • Developed a marketing plan which resulted in an increasing of clientele


School Coordinator

Polish Center of the International Association of Theaters for Children and Youth ASSITEJ
10.2007 - 08.2013
  • programming and implementation of tasks related to the organization of the work of the Halina and Jan Machulski Acting School at the Polish ASSITEJ Center,
  • initiating, organizing and coordinating international cooperation in the field of participation in foreign meetings,
  • coordination of artistic activities, including: participation of the School in theater festivals, staging diploma performances in professional theaters, cultural institutions and institutions,
  • preparation of information and reporting documents,
  • preparation, coordination and settlement of applications for funding under the programs of the Minister of Culture and National Heritage and local government programs
  • participation in the development of concepts and programs related to the development of the School and its promotion,
  • initiating and maintaining contacts and cooperation with cultural and art environments (e.g. theaters, creative unions, specialized non-governmental organizations), government institutions (e.g. the Ministry of Culture and National Heritage, the Ministry of National Education) and local government institutions (e.g. municipal offices),
  • supervision and implementation of the correct flow of information and document circulation within the company,
  • organizing and conducting meetings and visits related to the functioning of the management team and the entire institution

Education

Duhovka Montessori Teacher Training Institute
Prague
02.2022

Master of Arts - Polish Philology, editing

Cardinal Stefan Wyszynski University
Warsaw, Poland
10.2013

Bachelor of Arts - Polish Philolog, Editing

Cardinal Stefan Wyszynski University
Warsaw, Poland
06.2011

Skills

  • Creating and implementing of internal policies
  • Managing a team
  • Problem-solving and conflict resolution skills
  • Strong planning and organization skills
  • Very good communication skills
  • Knowledge of MS Office programs
  • Human Resources
  • Customer Relations
  • Budget Administration

Hobbies and interests

Travelling, cycling, hiking, history of Warsaw Uprising, current political issues

Languages

Polish
Native language
English
Advanced
C1
Spanish
Elementary
A2

Timeline

Administrative Director

CDBWMS Children's House Sp. z o.o.
08.2020 - Current

Office Manager

CDBWMS Children's House Sp. z o.o.
08.2015 - 07.2020

Office Manager

Magdalena Zawiślak & Partners Law Law Firm
03.2014 - 07.2015

School Coordinator

Polish Center of the International Association of Theaters for Children and Youth ASSITEJ
10.2007 - 08.2013

Duhovka Montessori Teacher Training Institute

Master of Arts - Polish Philology, editing

Cardinal Stefan Wyszynski University

Bachelor of Arts - Polish Philolog, Editing

Cardinal Stefan Wyszynski University

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Natalia Kłos