Nataliia London
Gliwice
Summary
Experienced with office administration, including managing daily operations and ensuring smooth workflows. Utilizes organizational and leadership skills to maintain efficiency and support team productivity. Knowledge of office software, scheduling, and resource allocation to drive operational success.
Overview
14
14
years of professional experience
Work History
Office Manager
AdShot Creative Agency
01.2020 - 08.2023
- Streamlined office operations by implementing efficient filing and record-keeping systems.
- Coordinated scheduling and communication between departments to enhance collaboration.
- Developed and maintained administrative procedures, improving workflow efficiency.
- Oversaw inventory management, ensuring adequate supplies for daily operations.
- Led initiatives to improve customer service protocols, enhancing client satisfaction levels.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Improved team morale and cohesion with regular team-building activities and open communication channels.
- Coordinated with IT department to upgrade office technology, enhancing overall efficiency and data security.
- Streamlined document handling and processing, reducing turnaround time for client inquiries and requests.
- Facilitated smooth office relocations by meticulously planning and coordinating all aspects of move.
- Improved office operations by automating client correspondence, record tracking and data communications.
- Organized spaces, materials and catering support for internal and client-focused meetings.
PR and Event Director Assistant
Designer Andre Tan
11.2019 - 12.2020
- Directed event planning and execution for high-profile fashion shows and product launches.
- Collaborated with cross-functional teams to develop creative concepts and event themes.
- Managed vendor relationships, negotiating contracts to ensure quality and cost-effectiveness.
- Oversaw logistics, including venue selection, catering, and technical production requirements.
- Analyzed post-event feedback to identify areas for improvement in future planning cycles.
- Managed budgets effectively, optimizing resource allocation and minimizing financial risk while maintaining high-quality standards.
- Coordinated with public relations teams to generate positive media coverage for events, enhancing brand visibility and reputation.
- Developed strong relationships with vendors and partners, fostering collaboration and securing favorable terms for clients.
- Oversaw all aspects of event logistics including venue selection, vendor coordination, scheduling, transportation arrangements, accommodations, and onsite support services.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Trained and supervised event staff to complete tasks on time.
- Utilized social media to promote events and increase attendance.
- Coordinated transportation and parking arrangements for guests and vendors.
- Assisted manager in all aspects of business operations.
- Streamlined office operations by effectively monitoring and addressing client correspondence and data communications.
TV Administration
TV Channel STB
10.2015 - 10.2019
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Worked flexible hours across night, weekend, and holiday shifts.
- Managed time efficiently in order to complete all tasks within deadlines.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Strengthened communication skills through regular interactions with others.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Learned and adapted quickly to new technology and software applications.
- Worked well in a team setting, providing support and guidance.
Procurement and Contractor Relations Administrator
All Motion Ukraine Advertising Agency
11.2012 - 09.2014
- Managed daily office operations, ensuring efficiency and accuracy in administrative processes.
- Coordinated communication across departments, enhancing collaboration and workflow integration.
- Implemented new software tools, increasing team productivity and reducing manual errors.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Coordinated company events and meetings to foster teamwork and boost employee morale.
- Developed and maintained filing systems, improving document retrieval speed and organization.
- Streamlined scheduling processes, optimizing resource allocation for client meetings and events.
Casting Manager
TV Channel STB
05.2009 - 11.2012
- Managed casting calls, ensuring efficient scheduling and coordination with talent agencies.
- Developed and maintained relationships with actors, agents, and industry professionals to enhance casting opportunities.
- Collaborated with producers to align casting selections with project vision and audience demographics.
- Implemented streamlined processes for audition evaluations, improving feedback turnaround times for production teams.
- Trained junior staff on casting procedures, enhancing team efficiency and knowledge sharing across projects.
- Provided constructive feedback to auditioning actors, fostering an environment of growth and development within the industry.
- Collaborated closely with directors and producers to understand their vision and desired cast dynamics for each project.
- Effectively managed casting budgets, ensuring cost-effective allocation of resources throughout the casting process.
Education
High School Diploma -
Hight School #118
Kiev06-2005
Polish Language B1 - Polish Language
Adam Mickiewicz University in Poznan
Poznan, Poland01-2024
CANVA - Specialized ICT Training For Women
Kuznia Talentów Faundation
Warsaw, Poland02-2025
Skills
- Customer service
- Scheduling and calendar management
- Payroll and budgeting
- Document management
- Relationship building
- Mail handling
- Conflict management
- Documentation and control
- Workflow optimization
- Event coordination
- Report preparation
- Meeting planning
- Team bonding
- Office management
- Organizational skills
Languages
English
Limited Working
Ukrainian
Native or Bilingual
Russian
Native or Bilingual
Polish
Professional Working
Timeline
Office Manager
AdShot Creative Agency
01.2020 - 08.2023
PR and Event Director Assistant
Designer Andre Tan
11.2019 - 12.2020
TV Administration
TV Channel STB
10.2015 - 10.2019
Procurement and Contractor Relations Administrator
All Motion Ukraine Advertising Agency
11.2012 - 09.2014
Casting Manager
TV Channel STB
05.2009 - 11.2012
High School Diploma -
Hight School #118
Polish Language B1 - Polish Language
Adam Mickiewicz University in Poznan
CANVA - Specialized ICT Training For Women
Kuznia Talentów Faundation