Summary
Overview
Work History
Education
Skills
Websites
Interests
Disclaimer
Certification
Timeline
Generic
Paweł Sztafiński

Paweł Sztafiński

Experienced Finance Professional
Pabianice

Summary

Dynamic and results-oriented finance professional with over 20 years of comprehensive experience in accounting and finance, consistently delivering exceptional outcomes. Recognized for punctuality, self-assurance, and outstanding organizational skills, complemented by meticulous attention to detail and accuracy. Proven ability to thrive under pressure while making swift, informed decisions and adapting to evolving challenges, all while fostering strong interpersonal relationships. Collaborative team player with excellent communication skills at all levels, holding the ACCA Advanced Diploma in Accounting and Business, underscoring a robust foundation of technical expertise combined with practical financial management experience.

Overview

21
21
years of professional experience
1
1
Certification
1
1
Language

Work History

DD&T PLAY Manager

Takeda
11.2024 - Current
  • Serve as a key liaison between DD&T requesters, procurement, legal, and budget management teams, acting as a strategic business partner to ensure alignment with Takeda’s global policies and regional procedures.
  • Manage and process DD&T-related requests via the PLAY portal for assigned functions or regions, including contract reviews and the creation and submission of purchase orders through systems such as Ariba and Axxerion.
  • Ensure accuracy and data integrity of PLAY requests by collaborating closely with purchase order owners and maintaining compliance with internal standards.
  • Act as the primary point of contact for DD&T stakeholders regarding legal processes within the designated function or region, providing guidance and support as needed.
  • Coordinate effectively with DD&T Procurement, Legal Operations, and Takeda Business Services to troubleshoot and resolve operational issues in a timely manner.
  • Develop strong expertise in Takeda’s organizational and financial structures, including knowledge of company codes, cost centers (CC/IO), and CAPEX/OPEX classifications.
  • Drive process improvement by contributing to the centralization and standardization of DD&T procurement processes through effective use of the PLAY portal across various functions and geographies.
  • Conduct financial data analysis to identify trends, address anomalies, and propose actionable solutions to support decision-making.
  • Prepare, analyze, and present management reports that track key performance indicators and highlight procurement process efficiency and effectiveness.

Customer Finance Solutions Credit & Collection Team Leader

Takeda
05.2022 - 11.2024
  • Lead and Manage Regional Cash Collection Team: Oversee and support a multinational team responsible for cash collection activities across Germany, Austria, Switzerland, Poland, and France.
  • Drive Performance Against Targets: Ensure collection and aging targets are consistently met, aligned with broader regional and organizational financial objectives.
  • Reporting & Analytics: Prepare and present regular reports to senior management, offering insights into cash collection KPIs, aged receivables, and trends impacting performance.
  • Process Improvement & Tool Implementation: Lead initiatives to streamline and enhance cash collection processes, including the successful deployment of a new collection tool to improve efficiency and effectiveness.
  • Stakeholder Escalation Management: Act as the primary point of contact for internal client escalations, ensuring prompt and satisfactory resolution of issues affecting collections.
  • Cross-Functional Collaboration: Build strong working relationships with local finance teams to ensure effective communication, alignment on goals, and seamless collaboration.
  • Compliance & Internal Controls: Ensure all collection activities adhere to internal policies and controls, including strict compliance with the Risk Control Matrix (RCM) framework.
  • Team Development & Coaching: Foster team growth and development through regular one-on-one meetings, clear performance objectives, ongoing feedback, and tailored training/coaching programs.

Customer Finance Solutions Team Leader

Takeda
05.2020 - 05.2022
  • Lead and Manage AR Operations: Supervise the Accounts Receivable team across the Nordics, Eastern Europe, and US, ensuring high performance and alignment with regional business needs.
  • Drive Process Improvements: Champion continuous improvement by identifying and implementing enhancements to optimize AR workflows, tools, and KPIs.
  • Project & Transition Management: Oversee AR responsibilities during remote transitions, M&A integrations, and system migrations to ensure operational continuity and effective alignment.
  • Ensure Compliance & Accuracy: Guarantee accurate maintenance of AR records in line with company policies, regulatory standards, and Risk Control Matrix (RCM) requirements.
  • Cross-functional Collaboration: Build strong partnerships with local finance teams, external service providers, and auditors to ensure alignment and compliance across functions.
  • Team Development & Leadership: Mentor and coach team members to support professional development, engagement, and long-term career growth.
  • Control & Governance: Ensure robust execution of internal controls, supporting audit readiness and risk management efforts.
  • Foster a Culture of Excellence: Promote a culture of accountability, collaboration, and process excellence within the AR team and across departments.
  • Cross-Departmental Initiatives: Collaborate with Team Leaders from other functions (e.g., AP, GL, FP&A) to drive shared finance goals and operational efficiency.

Accounting Team Leader

Takeda
11.2019 - 04.2020
  • Team Leadership & Management: Lead and develop a high-performing accounting operations team, ensuring accuracy, accountability, and continuous improvement.
  • General Ledger & Reporting Oversight: Ensure the integrity, accuracy, and compliance of general ledger activities and financial reporting processes.
  • Internal Controls & Compliance: Implement and monitor robust internal controls in alignment with the Risk Control Matrix (RCM) framework to ensure regulatory compliance.
  • Process Improvement & Optimization: Identify and drive value-adding initiatives to enhance efficiency, streamline workflows, and improve process effectiveness.
  • Audit & Regulatory Support: Coordinate with external auditors and service providers to support financial audits, regulatory filings, and compliance requirements.
  • Strategic Finance Projects: Contribute to finance-related initiatives including mergers, acquisitions, integrations, and divestments.
  • Business Continuity & Transformation: Maintain operational continuity while leading change and process transformation across the accounting function.
  • Team Development: Support team growth through coaching, mentoring, and targeted training to build capability and performance.
  • Stakeholder Collaboration: Cultivate strong partnerships with cross-functional teams and key stakeholders to align on financial strategies and operational goals.
  • Talent Acquisition: Play a proactive role in recruiting, onboarding, and retaining top finance talent to strengthen team capabilities.

Financial Controller

Infosys BPO
01.2019 - 10.2019
  • Financial Reporting & Analysis: Manage monthly and quarterly financial reporting processes, including preparation of dashboards and performance insights using Hyperion Financial Management (HFM).
  • Provide timely and insightful financial analysis to support business decision-making.
  • Regulatory Compliance & Governance: Ensure full compliance with statutory requirements, financial regulations, and internal policies.
  • Oversee timely and accurate submission of all VAT returns and other tax filings.
  • Financial Operations Oversight: Lead core finance functions including Accounts Payable, Accounts Receivable, Payroll, and Bank/Store Reconciliations.
  • Ensure robust internal controls and operational efficiency across all financial processes.
  • Audit & Financial Statement Preparation: Coordinate the annual external audit process in collaboration with PwC, ensuring timely delivery of audit requirements.
  • Prepare statutory financial statements in accordance with applicable accounting standards (e.g., IFRS, GAAP).
  • Review & Approvals: Review and approve supplier invoices to ensure accuracy and adherence to procurement and expense policies.
  • Review and sign off on monthly balance sheet reconciliations to maintain data integrity.
  • Oversee and approve VAT return filings, ensuring compliance with tax regulations and deadlines.

Senior Team Leader

Infosys BPO
07.2017 - 01.2019
  • Cultivated strong client relationships, ensuring satisfaction and alignment with business goals.
  • Directed daily operations of the Record-to-Report (R2R) team, promoting process efficiency and service continuity.
  • Led financial reporting initiatives, including end-to-end ownership of Hyperion Financial Management (HFM) projects.
  • Drove strategic goal achievement and monitored performance metrics across the R2R function.
  • Fostered a high-performance team culture through motivation, engagement, and effective leadership.
  • Identified skill gaps, delivered coaching, and championed continuous learning and development.
  • Managed service delivery risks to uphold consistent quality and compliance.
  • Ensured SLA adherence and exceeded service expectations through proactive performance oversight.
  • Spearheaded continuous improvement initiatives to optimize operations and enhance service delivery.
  • Enforced compliance with internal controls, policies, and regulatory standards.

Process Lead

Infosys BPO
08.2015 - 07.2017
  • Financial Reporting Project Leader (Hyperion Financial Management): Led the implementation and optimization of Hyperion Financial Management (HFM) for financial reporting, driving efficient financial data consolidation and reporting processes.
  • Team Management: Managed the performance and development of the Record-to-Report (RTR) team, ensuring that service level agreements (SLAs) were consistently met and exceeded, fostering a high-performing and accountable team environment.
  • Strategic Goal Achievement: Set and monitored the strategic goals for the RTR team, aligning their objectives with organizational priorities, ensuring that business targets were met on time.
  • Effective Stakeholder Communication: Established and maintained professional relationships with clients, suppliers, and co-workers, ensuring clear and effective communication and a collaborative work atmosphere.
  • Risk Management: Proactively identified and monitored potential risks in service delivery, ensuring that appropriate risk mitigation strategies were implemented to safeguard business interests.
  • Client Relations & Escalations: Acted as the primary point of contact for client communication, expertly handling escalations and resolving issues promptly to maintain high levels of customer satisfaction.
  • Process Improvement Initiatives: Led continuous improvement projects focused on enhancing the efficiency of financial reporting processes, identifying key opportunities for automation and optimization.
  • Internal Controls & Procedures Compliance: Ensured the accuracy and integrity of financial reporting procedures, maintaining a robust internal control framework to safeguard compliance with regulatory standards.
  • High-Quality Reporting Standards: Consistently delivered high-quality financial reports, ensuring accuracy and alignment with corporate guidelines and regulatory requirements.
  • Continuous Process Improvement: Actively identified opportunities for process improvements within the RTR function, driving initiatives that resulted in increased productivity and operational efficiency.

Financial Analyst II (GL Accountant)

Fidelity Investments (IFSSC)
01.2010 - 07.2015
  • Balance Sheet Reconciliations: Ensured accuracy and integrity in balance sheet reconciliations, providing clear and timely explanations for variances and ensuring compliance with financial regulations.
  • Tax Compliance: Managed the preparation and submission of VAT and tax returns, ensuring timely compliance with local and international tax regulations.
  • Month-End & Year-End Closing: Led month-end and year-end closing processes, including the recording of journal entries, prepayments, accruals, intercompany adjustments, and cost allocations to ensure accurate financial reporting.
  • General Ledger Maintenance: Maintained the general ledger, preparing trial balances, reconciling entries, and ensuring accurate and complete records of financial transactions.
  • Financial & Regulatory Reporting: Prepared and delivered accurate monthly finance and regulatory reports, ensuring compliance with corporate and statutory requirements.
  • Financial Statement Preparation: Oversaw the preparation of financial statements in accordance with applicable accounting standards, ensuring transparency and clarity in financial disclosures.
  • Variance Analysis & Financial Interpretation: Conducted variance analysis using Essbase add-in for Excel, creating and maintaining key financial reports such as revenue, cost by GL accounts, cost centres, actual vs budget, and FTE. Provided insights and interpretation of financial data to inform management decisions.
  • Cost Reduction Project Ownership: Led a successful project aimed at reducing bank charges, achieving a significant cost reduction of 5 times. Coordinated the transition of payment processing, optimizing efficiency and minimizing unnecessary costs.
  • Project Involvement: Actively participated in major system implementation projects including Oracle R12, payment automation initiatives, and the cleanup of AssureNET reconciliations, contributing to operational improvements and system integration.
  • Audit Management: Managed both external and internal audit queries, ensuring that all audit requirements were met and resolving issues promptly to maintain smooth audit processes.
  • Team Development & Cross-Training: Facilitated the cross-training of junior accountants, enhancing their skill sets and improving team efficiency and knowledge sharing.

Financial Analyst I

Fidelity Investments (IFSSC)
10.2007 - 01.2010
  • Invoice Data Entry: Accurately processed and entered invoices into the system, ensuring timely and error-free data entry to facilitate smooth accounts payable operations.
  • Month-End Financial Close Reporting: Ran month-end financial close reports to ensure that all transactions were captured accurately, supporting the completion of financial statements on time.
  • Fixed Asset Month-End Closing: Managed fixed asset month-end closing activities, including recording depreciation, updating asset registers, and ensuring proper accounting treatment for acquisitions and disposals.
  • Daily Payment Runs: Managed daily payment runs, ensuring that payments were made on time and in compliance with organizational policies, optimizing cash flow management.
  • Vendor Query Management: Addressed and resolved vendor queries in a timely manner, maintaining strong vendor relationships and ensuring any discrepancies were quickly resolved.
  • Management Reporting: Prepared and delivered accurate management reports, providing insights into financial performance and ensuring that senior management had the data they needed for decision-making.
  • Expense Report Analysis & Validation: Analyzed and validated outstanding expense reports, ensuring proper documentation and approval processes were followed in line with company policies.
  • AP Metrics & KPI Reporting: Monitored and reported on key performance indicators (KPIs) for accounts payable, ensuring accurate tracking of AP metrics such as payment cycles, outstanding balances, and vendor performance.

Accounts Payable Associate

Failte Ireland
02.2007 - 10.2007
  • Invoice Data Entry: Accurately entered invoices into the system, ensuring that all data was processed efficiently and error-free to maintain smooth accounts payable operations.
  • Reporting Preparation: Prepared various financial and operational reports, providing timely and accurate insights to support decision-making and financial analysis.
  • Project Participation: Contributed to the successful implementation of scanning technology and electronic remittance advice, streamlining processes and enhancing efficiency within the accounts payable function.
  • Vendor Query Resolution: Addressed and responded to vendor queries promptly, ensuring that issues were resolved in a timely manner and maintaining strong vendor relationships.

Accounts Receivable Associate

Philips (ESSC)
04.2006 - 02.2007
  • Incoming and Outgoing Payments: Accurately recorded incoming and outgoing payments, ensuring timely and correct processing to maintain accurate financial records.
  • Reconciliation of Receivables & Intercompany Accounts: Conducted regular reconciliation of the receivable ledger and intercompany accounts, ensuring alignment with financial records and identifying discrepancies promptly.
  • Report Preparation: Prepared detailed reports on unallocated cash, and tracked unmatched credit and debit notes, providing transparency and supporting efficient cash management.
  • Quality Control: Performed rigorous quality checks on transactions and financial data, ensuring accuracy and compliance with internal policies and financial regulations.
  • Customer Account Clearance: Managed the clearing of customer accounts, resolving outstanding balances, and ensuring accuracy in accounts receivable reporting.
  • Customer Inquiries: Responded to customer inquiries professionally and efficiently, addressing issues and providing timely resolutions to ensure customer satisfaction.
  • SAP Key User: Acted as a key user for SAP, leveraging system expertise to optimize processes, provide support to team members, and ensure effective system utilization.

Accounts Payable Associate

Philips (ESSC)
02.2005 - 04.2006
  • Invoice Processing (Drachten Factory): Managed the end-to-end invoice processing for the Drachten factory, ensuring accurate and timely entry of supplier invoices into the system.
  • Payment Run Management: Oversaw and executed regular payment runs, ensuring that all payments were processed on time and in compliance with company procedures.
  • Management Reporting: Prepared and delivered accurate reports for management, providing insights into financial data and supporting informed decision-making.
  • Returned & Rejected Payments Management: Managed the resolution of returned and rejected payments, promptly identifying issues and working with vendors and internal teams to resolve discrepancies.
  • Vendor Query Resolution: Addressed and responded to vendor queries in a timely and professional manner, ensuring smooth communication and maintaining strong vendor relationships.
  • Ad Hoc Duties: Handled various ad hoc tasks and projects as needed, demonstrating flexibility and a proactive approach to supporting the finance team.

Education

Master’s degree - Economics, Real Estate and Investments

University of Lodz
Lodz
01.2005

Skills

  • Proficient in MS Office applications
  • Lotus software proficiency
  • SAP and Oracle 11i/R12 proficiency
  • Essbase expertise
  • Oracle Business Intelligence & HFM expertise
  • AssureNET proficiency
  • Cforia software proficiency
  • Experienced with Ariba solutions
  • Team leadership
  • Operations management
  • Strategic planning
  • Decision-making

Websites

Interests

Adaptability

Problem-solving

Willingness to learn

Economy

Traveling

Sport

Disclaimer

I give my permission for the processing of my personal data that is essential for the recruitment process, in accordance with the Act of 29.08.1997 on the Protection of Personal Data (Journal of Laws No. 133, item 883 amended).

Certification

ACCA Advanced Diploma in Accounting and Business

Timeline

DD&T PLAY Manager

Takeda
11.2024 - Current

Customer Finance Solutions Credit & Collection Team Leader

Takeda
05.2022 - 11.2024

Customer Finance Solutions Team Leader

Takeda
05.2020 - 05.2022

Accounting Team Leader

Takeda
11.2019 - 04.2020

Financial Controller

Infosys BPO
01.2019 - 10.2019

Senior Team Leader

Infosys BPO
07.2017 - 01.2019

Process Lead

Infosys BPO
08.2015 - 07.2017

Financial Analyst II (GL Accountant)

Fidelity Investments (IFSSC)
01.2010 - 07.2015

Financial Analyst I

Fidelity Investments (IFSSC)
10.2007 - 01.2010

Accounts Payable Associate

Failte Ireland
02.2007 - 10.2007

Accounts Receivable Associate

Philips (ESSC)
04.2006 - 02.2007

Accounts Payable Associate

Philips (ESSC)
02.2005 - 04.2006

Master’s degree - Economics, Real Estate and Investments

University of Lodz

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Paweł SztafińskiExperienced Finance Professional