Pola Czapska
Event & Marketing Leader
Warsaw
Summary
Dynamic, results-oriented Event & Marketing Professional with over 15 years of experience in designing and executing high-impact brand activations, corporate events, and strategic consumer experiences. Proven track record in leading cross-functional teams, managing complex stakeholder landscapes, and delivering scalable event strategies aligned with business objectives. Recognized for agile leadership, process optimisation, and intuitive use of technology to streamline operations. Comfortable navigating high-pressure environments and collaborating with both C-level stakeholders and operational teams.
Overview
25
25
years of professional experience
4
4
Certifications
2
2
Languages
Work History
Senior Project Manager – Event & Marketing
Mindspark Sp. z o.o.
03.2024 - 03.2025
- Led end-to-end event delivery for corporate clients, aligning concepts with strategic goals and compliance standards.
- Supervised 3–6 person project teams (internal and freelance), including task delegation, workflow coordination, and performance oversight.
- Acted as primary liaison for client-side project leads (including marketing, legal, procurement), ensuring smooth execution across multiple functions.
- Initiated operational improvements and tech integrations to enhance registration flow and internal communication.
- Reported on key metrics, budget usage and risk factors, delivering actionable insights post-event.
Freelance Event Consultant & Producer
Oregano Group / Self-Employed
01.2010 - Current
- Advised premium brands on event strategies, sponsorships, and campaign innovation across sectors (FMCG, lifestyle, pharma).
- Recruited, mentored and led event teams (3–200 people depending on project scale), securing clear responsibilities and escalation structures.
- Maintained high-level stakeholder relationships with clients.
- Delivered international projects (e.g. IFA Berlin for Amica; BAT/Aelia in EU airports) and coordinated remote multi-country teams.
- Collaborated with top-tier agencies (Bespoke, Ogilvy, MSL, Firefly, My Place, etc.) across integrated marketing activations.
Co-Owner & Operator
Górki Dotki/Ups & Downs
01.2019 - Current
- Founded and developed a rural holiday rental business, managing all branding, marketing, guest experience and operations.
- Built online presence from scratch, including social media strategy, booking tools, and customer communication.
- Implemented tech-driven processes and user-centric communication to optimise guest conversion and retention.
Marketing & Event Project Manager
ZOOM CLP / Polymus Ltd. / Citievent.net
11.2000 - 09.2007
- Delivered complex BTL campaigns and event activations for major clients (Diageo, Mars, NC+, T-Mobile, Toshiba).
- Oversaw production, budgeting, and team resourcing; developed creative briefs and promotional concepts.
- Coordinated vendor networks, compliance, and execution logistics across multiple cities.
Education
Master's Degree - Administration (Modern Diplomacy)
Private School of Business, Administration And Computer Tech
Warsaw02.2007
Skills
Team Leadership & Mentoring
undefinedCertification
2022 – Microsoft Office Certification
Additional Info
Available for international travel. Highly adaptable and culturally aware. Excels in fast-paced, high-energy environments. Passionate about music, snowboarding, and creative community building.
“Every event is a system. My job is to make it both human and unforgettable.”
Languages
Polish
Bilingual or Proficient (C2)
English
Advanced (C1)
Timeline
Senior Project Manager – Event & Marketing
Mindspark Sp. z o.o.
03.2024 - 03.2025
Co-Owner & Operator
Górki Dotki/Ups & Downs
01.2019 - Current
Freelance Event Consultant & Producer
Oregano Group / Self-Employed
01.2010 - Current
Marketing & Event Project Manager
ZOOM CLP / Polymus Ltd. / Citievent.net
11.2000 - 09.2007
Master's Degree - Administration (Modern Diplomacy)
Private School of Business, Administration And Computer Tech
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