Summary
Overview
Work History
Education
Skills
Accomplishments
Software
Interests
Timeline
Generic

Simbai Chimedza

PROJECT COORDINATION | ADMINISTRATIVE & EXECUTIVE SUPPORT
Warsaw

Summary

Detail-oriented and resourceful Project Coordinator & Administrative Professional with a track record of excellence supporting global leadership and delivering complex project initiatives. Currently in a dual role as Administrative Coordinator/Personal Assistant and Project Coordinator (Secondment) at AstraZeneca – Precision Medicine and Biosamples (PMB). Skilled at coordination, stakeholder management, scheduling, logistics, team support, and cultural engagement. Recognized multiple times with Catalyze Awards and an Unsung Heroes Award for initiative, operational impact, and employee experience contributions. Strong communicator, solution-oriented, and committed to fostering team success and continuous improvement.

Overview

4
4
years of professional experience
2026
2026
years of post-secondary education
1
1
Language

Work History

Project Coordinator (Secondment – PMB 2030 Initiative)

AstraZeneca
02.2025 - Current
  • Coordinated five concurrent PMB 2030 Science & Innovation workstream projects, scheduling global meetings, tracking timelines, capturing actions, and maintaining structured documentation via SharePoint and Teams.
  • Partnered with project managers to drive task follow-up and alignment, escalating risks and supporting clear team communication.
  • Streamlined internal workflows for documentation and communication, enhancing collaboration across global stakeholders.
  • Contributed to PMB 2030 governance by maintaining organized storage, ensuring version control, and supporting deliverable execution.

Administrative Coordinator / Personal Assistant

AstraZeneca
01.2024 - Current
  • Delivered comprehensive support to senior leaders, including calendar management, international travel, expenses, and meeting planning.
  • Recognized with a Catalyze Award for travel planning aligned with sustainability goals and executive needs.
  • Hosted global site visitors, supported PMB Leadership Team visits and dinners, and managed logistics with professionalism and agility.
  • Received the Unsung Heroes Award at the PMB Global Meeting for contributions as part of the Admin Team.
  • Partnered with the PMB Warsaw Site Engagement Lead to coordinate monthly events, building inclusivity, morale, and strong team culture.
  • Led organization of events such as: International Women’s Day (Catalyze Award), PMB Leadership Team Visit (Catalyze Award & Points), DNA Day, Summer Dinner, Puppy Yoga, Pumpkin Patch, Cooking Class, and PMB Global Meeting.
  • Supported PMB onboarding: set up new hires with Teams access, added to distribution lists, led intro sessions, and maintained check-ins.
  • Played a key role in launching the Degreed learning platform, streamlining the onboarding experience for new hires and enhancing access to development resources from day one.
  • Developed technical, strategic, and interpersonal skills to support better project alignment and team outcomes.

Sales Associate

Icon Pvt Ltd
04.2022 - 06.2022
  • Identified and prioritized sales opportunities within assigned customer organizations
  • Developed and executed sales strategies to achieve the team's sales targets and objectives
  • Built and maintained strong relationships with key decision-makers, stakeholders, and influencers in the customer's organization
  • Understood the customer's business objectives and challenges, and provided solutions that meet their needs
  • Collaborated with cross-functional teams such as product development, marketing, and customer support to deliver excellent customer service
  • Effectively managed or established key executive, cross-functional, day-to-day relationships, and everything in between, to ensure customer satisfaction and success
  • Conducted regular business reviews with customers to understand their changing needs and challenges
  • Kept abreast of industry trends, competitive landscape, and market developments to identify new business opportunities
  • Prepared and delivered compelling presentations and proposals to customers that demonstrated the value of the company's products or services
  • Monitored and reported on sales performance metrics to identify areas for improvement and optimize sales processes
  • Assist the founders in the company's overall development process
  • Undertook strategic research initiatives such as market sizing, competitor analysis, and product analysis
  • Developed and expanded the demand side through business development and strategic partnerships

Administrative Assistant

Icon (pvt) Ltd
12.2021 - 12.2021
  • Received and processed stock into inventory management system
  • Had the opportunity to improve my customer relations skills
  • Used Microsoft suite and other software tools to create documents and other communications
  • Proved successful working within tight deadlines and fast-paced atmosphere
  • Resolved problems, improved operations, and provided exceptional service
  • Created spreadsheets using Microsoft Excel for daily, weekly, and monthly reporting
  • Improved operations through consistent hard work and dedication
  • Worked flexible hours across night, weekend, and holiday shifts
  • Learned new skills and applied to daily tasks to improve efficiency and productivity
  • Maintained accurate and up-to-date customer data to provide a personalized and efficient service
  • Responsible for preparing and presenting reports on the status of the firm and any issues or concerns that arise
  • Gathered and systematized feedback from customers.

Executive Secretary

Icon Pvt Ltd
01.2021 - 12.2021
  • Maintaining the CEO's agenda and assisting in planning appointments, meetings, and conferences
  • Arranged travel and accommodation for the CEO of the company
  • Scheduled and attended meetings, taking notes, and recording minutes
  • Received phone calls and screened them according to the CEO's requests
  • Was trusted with confidential documents and ensured they remained secure
  • Handled and prioritized all outgoing or incoming correspondence
  • Prepared presentations and reports as assigned
  • Organized and maintained electronic and paper records ensuring information is organized and easily accessible
  • Monitored office supplies and negotiated terms with suppliers to ensure the most cost-effective orders.

Education

Master of Arts - Process and Project Management

University of Economics And Human Sciences
Warsaw, Poland
3 2023 - Current

Bachelor of Commerce Honours Degree - Financial Management

Rhodes University
South Africa

Skills

  • Project Scheduling & Coordination
  • Stakeholder & Leadership Support
  • Cross-Functional Team Collaboration
  • Meeting & Event Logistics (Local & Global)
  • Culture & Site Engagement Initiatives
  • Onboarding & Employee Experience
  • Documentation & Knowledge Management
  • Travel Planning & Operational Support
  • Learning & Development Participation
  • Microsoft Office
  • SharePoint
  • Teams

Accomplishments

  • Multiple Catalyze Awards & Points for contributions to sustainability, cultural initiatives, and leadership support.
  • Unsung Heroes Award at the PMB Global Meeting for outstanding teamwork and project support.
  • Selected for a Project Coordinator secondment based on strong performance, initiative, and cross-functional value.
  • Co-led launch of the AI Lunch & Learn program, enhancing team knowledge and engagement in applied sciences.
  • Coordinated successful office relocations, leadership visits, and team-wide events with precision and minimal disruption.

Software

Asana

Trello

Microsoft Project

Interests

Exploring wellness activities like yoga and mindfulness, attending cultural festivals and live music events, experimenting with new cooking techniques, traveling to experience different cultures, and reading on psychology, leadership, and personal development

Timeline

Project Coordinator (Secondment – PMB 2030 Initiative)

AstraZeneca
02.2025 - Current

Administrative Coordinator / Personal Assistant

AstraZeneca
01.2024 - Current

Sales Associate

Icon Pvt Ltd
04.2022 - 06.2022

Administrative Assistant

Icon (pvt) Ltd
12.2021 - 12.2021

Executive Secretary

Icon Pvt Ltd
01.2021 - 12.2021

Master of Arts - Process and Project Management

University of Economics And Human Sciences
3 2023 - Current

Bachelor of Commerce Honours Degree - Financial Management

Rhodes University

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Simbai ChimedzaPROJECT COORDINATION | ADMINISTRATIVE & EXECUTIVE SUPPORT